Konya IC Engineering Admin & Procurement Specialist

Unilever; Selçuklu; On-site; TRY 250,000 - 360,000; Full time

Job summary

A leading global ice cream company seeks an Engineering Admin & Procurement Specialist in Turkey. This role involves managing administrative and procurement tasks, ensuring regulatory compliance, and fostering team collaboration. The ideal candidate has 3-5 years of experience, an associate's degree, and knowledge of procurement processes and vendor management.

Qualifications

• 3-5 years of experience in a multinational company in an administrative or procurement role.
• Strong understanding of procurement processes and vendor management.
• Experience with ERP systems and regulatory compliance.
• Regulatory compliance knowledge and audit preparation experience.
• Budget management and risk assessment capabilities.
• Excellent organisational and multitasking skills.

Responsibilities

• Manage and track various administrative and procurement tasks within the engineering department.
• Create and manage shift schedules and annual leave plans for the engineering team.
• Develop orientation plans and training matrices for the engineering team.
• Monitor procurement progress, report PRs waiting for procurement.
• Create frameworks for consignment parts and support contracting.
• Oversee timekeeping, overtime and seasonal personnel processes.
• Ensure regulatory compliance, licenses and audit documentation.

Skills

Attention to Detail

Time Management

Problem-Solving

Communication

Team Collaboration

Financial Acumen

Regulatory Knowledge

Customer Service Orientation

Education

Associate's degree in related fields

Tools

SAP

Microsoft Office Suite

Job description

**Konya IC Engineering Admin & Procurement Specialist****Function:** Supply Chain - IC **Reports to:** Engineering Manager **Scope:** Local **Location:** Konya (on-site)The Ice Cream division at Unilever is preparing to stand on its own, aiming to become an independent, EUR 8.3 billion publicly listed company by the end of 2025. We’re on a mission to create the ultimate snacking company. A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories. Because we know, life tastes better with ice cream.**ABOUT THE MAGNUM ICE CREAM COMPANY:**The Magnum Ice Cream Company is all about growth. Growing our business. Growing our customers’ businesses. Growing our people’s careers. Growth begins with empowerment. So we free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments – and having fun doing it.With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry. We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.We are investing to unlock the full growth potential of The Magnum Ice Cream Company as a standalone entity, once we separate from Unilever, which is planned to happen before the end of 2025.We dream big but keep things simple to act fast.If you want to **grow with us, make an impact, and shape the future of Ice Cream**, this is the place for you!**KEY RESPONSIBILITIES:**We are seeking an organized and detail-oriented Engineering Admin & Procurement Specialist to join our dynamic team. The ideal candidate will be responsible for managing and tracking various administrative and procurement tasks within the engineering department, ensuring smooth operations and compliance with all regulatory requirements.**WHAT YOU NEED TO SUCCEED:*****Experiences & Qualifications*** **Shift and Leave Management:** Create and manage shift schedules and annual leave plans for the engineering team.**Contractor Management:** • Track and control contractor progress payments. • Create purchase requisitions for contractor progress payments and Capex. • Track and report contractor assurance and organize assessments. • Manage contracts with permanent engineering contractors. • Perform new vendor and supplier registration and assess alternative suppliers. • Procurement and Budgeting: • Create and track purchase requisitions (PR) and open purchase orders (PO). • Track and report purchase requisitions waiting for procurement. • Create frameworks for consignment spare parts and support procurement for contracting. • Track and manage account transfers from RM to Capex. • Handle goods receipt of contractors and service suppliers. • Follow up on compliance for PO, GR, and invoices. • Create vendor extensions **Training and Orientation:** • Develop orientation plans and mandatory training matrices for the engineering team. • Create and track training matrices, ensuring all team members complete required training. **Personnel and Timekeeping:** • Manage seasonal personnel processes for the engineering team. • Oversee the technician timekeeping system and follow up on overtime. **Regulatory Compliance:** • Manage legislations and regulatory documents, including licenses and payments. • Create audit documents for third-party audits of the engineering department. **Qualifications:** • Minimum of 3-5 years of experience in a multinational company at administrative or procurement role, at Supply Chain or manufacturing environment. • Minimum associate’s degree in related fields. • Strong understanding of procurement processes, vendor management, and contract. • Experience with ERP systems (e.g., SAP,) and procurement software. • Knowledge of regulatory compliance and audit preparation. • Proven ability to manage budgets and perform risk assessments.• Excellent organizational and multitasking skills. • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint). • Excellent communication and interpersonal skills. • Ability to work collaboratively with various teams and departments. • Ability to adapt to changing priorities and work environments. • High level of accuracy and attention to detail in all tasks. • Strong problem-solving skills to address and resolve issues efficiently. • Understanding of financial principles and budgeting, with the ability to manage and track budgets effectively. • Strong customer service skills to support internal and external stakeholders effectively.**Skills:** • *Attention to Detail:* High level of accuracy and attention to detail in all tasks, ensuring precision in documentation and reporting. • *Time Management:* Excellent time management skills to handle multiple tasks and deadlines efficiently. • *Problem-Solving:* Strong problem-solving skills to address and resolve issues efficiently, with a proactive approach to identifying potential problems. • *Communication:* Effective verbal and written communication skills, with the ability to convey complex information clearly and concisely. • *Team Collaboration*: Ability to work collaboratively with various teams and departments, fostering a cooperative and productive work environment. • *Financial Acumen*: Understanding of financial principles and budgeting, with the ability to manage and track budgets effectively. • *Regulatory Knowledge*: Knowledge of relevant regulations and compliance requirements, ensuring all activities adhere to legal standards. • *Customer Service Orientation*: Strong customer service skills to support internal and external stakeholders effectively.**Critical SOL (Standards of Leadership) Behaviors*** PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for execution and results. Has an owner’s mindset, using data and insight to make decisions.* PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and resilience.* CONSUMER LOVE: Whatever their role, always looks for better ways to serve consumers. Invests time inside and outside to understand the needs of consumers.* PURPOSE & SERVICE: Has humility, understanding that leadership is service to others, inside and outside here.* AGILITY: Explores the world around them, continually learning and developing their skills.**WHAT YOU CAN EXPECT:*** A unique mix of global scale & start-up spirit—€8.3bn powerhouse with an agile, entrepreneurial mindset. We’re building a new high growth Ice Cream company from the ground up. * Career without limits—42 markets, international opportunities, and fast tracked growth. * A performance-driven culture—Freedom to act, disrupt and grow – your success is measured by impact.* A company that celebrates joy, innovation, and purpose—We create extraordinary careers, just like our ice cream creates extraordinary moments.**ADDITIONAL INFORMATION***As publicly announced, Unilever will separate its Ice Cream business which is expected by the end of 2025. This role will transfer to the new Ice Cream company.**Unilever embraces diversity and encourages applicants from all walks of life. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity*.*For the recruitment of this position, we would like to emphasize that local conditions apply to the position*To apply, you must do so online. Please do not forget