Facilities Coordinator - Temporary

CBRE Global Workplace Solutions (GWS); Fatih; On-site; TRY 210,000 - 330,000; Full time

Job summary

CBRE Global Workplace Solutions (GWS) is seeking a proactive front desk receptionist to greet visitors, answer calls, screen inquiries, and coordinate meeting room bookings.

You will support administrative tasks, maintain visitor logs, manage vendor communications, and collaborate with security, maintenance, and service providers to ensure smooth daily operations.

Responsibilities

• Greet and welcome visitors and clients in a professional and friendly manner.
• Manage front desk operations and maintain a positive first impression of the facility.
• Answer, screen, and direct incoming telephone calls and emails to the appropriate departments.
• Handle visitor registrations, issue access badges, and maintain visitor logs in accordance with security procedures.
• Coordinate meeting room bookings and assist with meeting preparations when required.
• Maintain reception area appearance and ensure it remains organized and presentable at all times.
• Support administrative tasks such as data entry, document preparation, record keeping, and scheduling.
• Assist employees and visitors with general information regarding building services, policies, and procedures.
• Coordinate with security, maintenance, and other service providers to ensure smooth daily operations.

Job description

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

• Greet and welcome visitors & clients in a professional and friendly manner.

  • Manage front desk operations and maintain a positive first impression of the facility.
  • Answer, screen, and direct incoming telephone calls and emails to the appropriate departments.
  • Handle visitor registrations, issue access badges, and maintain visitor logs in accordance with security procedures.
  • Coordinate meeting room bookings and assist with meeting preparations when required.
  • Maintain reception area appearance and ensure it remains organized and presentable at all times.
  • Support administrative tasks such as data entry, document preparation, record keeping, and scheduling.
  • Assist employees and visitors with general information regarding building services, policies, and procedures.
  • Coordinate with security, maintenance, and other service providers to ensure smooth daily operations.

• Monitor vendor performance and ensure compliance with SLAs, KPIs, company standards, and HSE requirements.

  • Support budget management by tracking expenses, reviewing vendor proposals, and controlling costs.
  • Manage purchase orders, invoices, contracts, and facility-related documentation.
  • Prepare and maintain operational, financial, and performance reports.
  • Coordinate site services including waste management, office supplies, cleaning, catering, transportation, and hospitality services.
  • Ensure compliance with health, safety, environmental, and company policies.
  • Analyze operational data and support continuous improvement initiatives.
  • Safeguard confidential information and maintain accurate records.
• Collaborate with property managers and service providers to support repairs, maintenance, and facility improvement projects.