Executive Assistant

Vector Global Logistics; Turkey; On-site; TRY 200,000 - 360,000; Full time

Job summary

Vector Global Logistics is seeking a proactive Executive Assistant to support our leadership team beyond traditional administrative tasks, blending calendar management, relationship building, and business development support. The ideal candidate excels at connecting with senior leaders, identifying opportunities for value creation, and coordinating across time zones.

You will help managers stay organized, maintain engagement with stakeholders, and contribute to strategic initiatives in freight

Qualifications

• Experience in executive assistance or related roles.
• Proficiency with LinkedIn for networking or recruiting.
• Strong written and verbal English communication.
• Ability to work with senior leaders and multiple stakeholders.

Responsibilities

• Manage calendars, coordinate meetings across multiple priorities and time zones.
• Prepare meeting materials and provide context for decisions.
• Track commitments and action items for consistent execution.
• Monitor LinkedIn messages and arrange introductory conversations with potential clients or partners.
• Identify opportunities to improve processes and workflows.
• Support talent identification and recruiting activities.
• Assist with business development and cross-functional initiatives.

Skills

Relationship building

Executive presence

Organizational skills

Ownership mindset

Proactivity

Learning mindset

Tools

LinkedIn

CRM

Productivity tools

Job description

Vector Global Logistics is looking for a proactive, highly organized, and relationship-oriented Executive Assistant to support our leadership team. This role goes beyond traditional administrative support, combining executive assistance, relationship building, talent identification, and business development support.

The ideal candidate is a natural connector who enjoys interacting with senior leaders, building meaningful professional relationships, and identifying opportunities to create value. They will help leadership stay organized and focused while proactively supporting networking, recruiting, and commercial initiatives across the freight forwarding and logistics industry.

This is an opportunity for someone who is curious, takes ownership, and wants to grow alongside a purpose-driven company.

Key Responsibilities

• Manage calendars, coordinate meetings, and support scheduling across multiple priorities and time zones.
• Prepare meeting materials, organize information, and ensure leaders have the context needed for effective conversations and decision-making.
• Track commitments, follow-ups, and action items to ensure consistent execution.
• Anticipate leadership needs and proactively identify ways to improve organization, communication, and workflows.

Relationship Building & Networking

• Monitor and manage LinkedIn messages and professional communications, responding promptly and escalating important or time-sensitive matters.
• Proactively engage with existing LinkedIn connections to arrange introductory conversations with potential clients, partners, and industry professionals aligned with Vector’s target markets.
• Build and nurture relationships with high-performing sales and business development professionals within the freight forwarding and logistics industry.
• Represent Vector professionally and authentically in external interactions, helping strengthen the company’s network and reputation.

Talent Identification

• Identify and engage potential candidates who could be strong additions to Vector, particularly commercial talent within freight forwarding and logistics.
• Support talent sourcing, initial outreach, candidate follow-ups, and relationship management.
• Maintain organized records of professional contacts, candidate interactions, and recruiting activities.

Business Development & Process Improvement

• Support networking and business development initiatives by identifying relevant contacts, coordinating introductory meetings, and maintaining consistent follow-up.
• Help maintain accurate records of outreach, conversations, potential opportunities, and next steps.
• Identify opportunities to streamline administrative processes, improve systems, and implement more efficient workflows.
• Support special projects and cross-functional initiatives as business needs evolve.

Ideal Candidate Profile

Relationship Building & Executive Presence

• Comfortable interacting with C-suite executives, senior leaders, clients, and external partners.
• Excellent written and verbal communication skills, with strong interpersonal abilities.
• Able to build authentic relationships and represent Vector professionally.

Organization & Ownership

• Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• Strong follow-through and the ability to anticipate needs, manage commitments, and keep information organized.
• Able to work independently while maintaining clear communication and accountability.

Proactivity & Initiative

• Takes ownership and acts without needing constant direction.
• Identifies opportunities, solves problems, and follows up consistently.
• Looks for ways to improve processes rather than simply completing assigned tasks.

Curiosity & Learning Mindset

• Genuinely curious about Vector, its culture, its clients, and the logistics industry.
• Comfortable learning new software, digital tools, and business concepts.
• Motivated by continuous personal and professional development.

Leadership Potential & Culture Alignment

• Demonstrates maturity, sound judgment, discretion, and accountability.
• Influences others positively through communication, reliability, and collaboration.
• Values transparency, trust, ownership, and continuous improvement.
• Excited to contribute beyond traditional administrative responsibilities and support Vector’s long-term growth.

Preferred Experience & Qualifications

• Experience in executive assistance, recruiting, talent acquisition, business development, account management, sales support, or relationship management.
• Experience supporting senior leaders or coordinating across multiple stakeholders.
• Proficiency with LinkedIn for networking, sourcing, recruiting, or lead generation.
• Strong organizational skills and comfort using digital productivity tools and CRM or contact management systems.
• Excellent English communication skills; additional languages like Spanish are a plus.
• Experience in freight forwarding, supply chain, transportation, or logistics is preferred but not required.

What Success Looks Like

• Leadership is well organized, prepared, and able to focus on high-impact priorities.
• Professional relationships and follow-ups are managed consistently and effectively.
• New business introductions and potential talent connections are proactively identified.
• Recruiting and networking pipelines remain organized and active.
• Processes become more efficient through initiative, ownership, and continuous improvement.

Why Vector?

At Vector Global Logistics, we believe logistics can be a force for good. We combine a results-oriented culture with a commitment to making a positive impact through our work, our relationships, and our communities. We value people who take ownership, build trust, challenge the status quo, and help us grow with purpose.