CEO Office Manager

HubX; Fatih; On-site; TRY 400,000 - 650,000; Full time

Benefits offered by this job

Daily essentials

MacBook provided

Wellbeing coverage

Gym reimbursement

Modern offices in Istanbul Izmir

Coffee, snacks and Breakfast Club

Learning budget

Team events

XCulture & clubs

HubX app memberships

Birthday leave

Job summary

HubX, a leading app studio in Türkiye, seeks a CEO Office Manager to partner with the Co-Founders and leadership on strategic priorities and execution across seven independent studios.

You will coordinate high-impact initiatives, develop business cases, and drive ownership of key projects that shape HubX’s next growth phase. Strong English communication and a proactive, owner’s mindset are essential.

Qualifications

• Bachelor’s or Master’s degree in a relevant field.
• 4+ years of relevant experience in Chief of Staff, CEO Office, Business Operations, or similar roles.
• Strong analytical and problem-solving skills and ability to structure complex problems into actionable solutions.
• Good business understanding and ability to evaluate opportunities from different perspectives.
• Ownership mindset with initiative, prioritization, and execution.
• Proven ability to lead cross-functional initiatives and build relationships with stakeholders.
• Comfort working with data, financial analyses, and performance metrics for decision-making.
• Excellent written and verbal communication in English with senior stakeholders.
• Curiosity about mobile and web products and growth potential.

Responsibilities

• Work closely with Co-Founders and leadership to shape strategic priorities and translate into actionable plans.
• Coordinate high-impact cross-functional initiatives from problem definition through execution.
• Develop business cases, strategic analyses, and executive-level materials for decisions.
• Partner with Studio and Functional leaders to track priorities, assess risks and opportunities.
• Own special projects and emerging opportunities, bringing structure and driving execution.

Skills

Strategic planning

Cross-functional leadership

Analytical thinking

Problem solving

English communication

Ownership mindset

Education

Bachelor's or Master's degree

Job description

At HubX we build mobile and web apps, used and loved by millions all around the world.

We have a track record of building and growing apps on various verticals that have reached over 600 million users across 6 continents and 190+ countries. We’re proud to be Türkiye’s first app studio unicorn.

We are looking for a talented CEO Office Manager to work closely with our Co - Founders and leadership team on the strategic priorities shaping HubX’s next stage of growth.

As a CEO Office Manager, you’ll work closely with our Founders on key priorities, initiatives, and projects across the company. You’ll help coordinate teams, keep goals and action items on track, and take ownership of projects that require close alignment and follow-through.

Ownership is at the core of how we work. From day one, you’ll be trusted with meaningful responsibility and expected to take initiative, challenge assumptions, and drive topics from idea to execution.

We operate through 7 independent studios, each focused on building and scaling its own products with full end-to-end ownership. As part of the CEO Office, you’ll work across this structure, partnering with Studio and Functional leaders and connecting company-wide priorities with execution.

X Culture: Do What You Love

At HubX, we pride ourselves on fostering an environment of collaboration, creativity, and innovation. Our #XCulture is more than just a workplace ethos; it's a lifestyle. We believe passion drives success. Do What You Love isn’t just a motto; it's the foundation of our work.

Some Of Your Responsibilities:

• Work closely with the Co-Founders and leadership team to shape key strategic priorities and translate them into clear, actionable plans.
• Coordinate high-impact, cross-functional initiatives from problem definition through execution, ensuring alignment, clear ownership, and momentum across teams.
• Develop business cases, strategic analyses, and executive-level materials to support critical decisions and leadership discussions.
• Partner with Studio and Functional leaders to track company-wide priorities, identify risks and opportunities, and resolve complex cross-functional challenges.
• Take ownership of special projects and emerging opportunities that require the co-founders’ attention, bringing structure to ambiguity and driving them through execution.

What We Look For:

• Bachelor’s or Master’s degree in a relevant field.
• 4+ years of relevant experience in Chief of Staff, CEO Office, Business Operations, or similar roles, preferably within startups, entrepreneurship, technology companies, or similar fast-paced environments.
• Strong analytical and problem-solving skills, with the ability to structure complex and ambiguous problems and turn them into clear, actionable solutions.
• Good business understanding, with the ability to evaluate opportunities from different perspectives and contribute to well-informed decisions.
• A strong ownership mindset, with the ability to take initiative, manage multiple priorities, and drive projects from strategy through execution.
• Proven ability to lead cross-functional initiatives and build trusted relationships with stakeholders across different teams and seniority levels.
• Comfort working with data, business cases, financial analyses, and performance metrics to support strategic decision-making.
• Excellent written and verbal communication skills in English, with the ability to simplify complex topics and communicate effectively with senior stakeholders.
• Curiosity about mobile and web products with the ambition to contribute to HubX’s next stage of growth.

The perks and benefits of working with us

We would like you to focus on what you do best, we take care of the rest.

• Daily essentials: We provide commuting and meal support to make your workday easier.
• A brand new MacBook and a designed welcome kit.
• Wellbeing: We support your overall wellbeing with private medical insurance (TSS), HPV vaccination, Heltia membership, and for our women teammates critical women’s health coverage, and annual Beije membership.
• Gym Reimbursement: We support annual gym membership because we want you to be in tip-top shape psychically and mentally.
• A unique and top-notch office: Whether you're based in the heart of Istanbul's vibrant Maslak district or enjoying panoramic sunset views from the tallest building in Izmir, you'll work in thoughtfully designed spaces built for creativity and collaboration. Our office is also pet-friendly, because we believe great workdays include our furry friends too.
• Office fuel: Unlimited coffee from XPresso, a fully stocked kitchen with breakfast and snacks throughout the day, and our HubX Breakfast Club, where we come together regularly to start the day with good food and even better conversations.
• Learning & development: We support your continuous learning with an education budget and weekly Cambly speaking sessions.
• Team events that create lasting memories, including our traditional All Hands gatherings where the whole company comes together, as well as more humble celebrations and happy hours. Curious about our vibe? Take a look at our Instagram!
• Strong company culture: Our approach is built on open communication and teamwork, strengthened by our #XCulture and community-driven X clubs that bring people together around shared interests.
• X Community discounts: Being part of HubX comes with perks, enjoy exclusive discounts and more as a valued member of our community.
• HubX app memberships: As a HubX teammate, you enjoy complimentary premium access to HubX apps, so you can experience and benefit from the products we build every day.
• Birthday perks: to celebrate you, we offer a dedicated birthday leave along with a birthday gift voucher, so you can enjoy your special day your way.

The Recruiting Process

At HubX, we value transparency and efficiency. Here’s a glimpse into our streamlined recruitment process:

• Application Submission: Apply by submitting your CV, LinkedIn profile, or a brief introduction about yourself.
• People & Culture Interview: Engage in a conversation with our People & Culture team to discuss your background, aspirations, and how we align with each other’s goals.
• Case Study or Assessment: Showcase your skills through a practical task related to the role.
• Technical Interview: Meet with your potential team lead for an in-depth review of your case study and technical expertise.
• Welcome Aboard!: If all goes well, we’re excited to extend an offer and welcome you to the team.

Your personal data collected through your job applications will be processed by HubX in accordance with the Personal Data Protection Law No. 6698 ("KVKK") for the recruitment and evaluation. To review our data protection informing: Link.