CEO Office & Business Coordination Assistant

MR DIY Türkiye; Fatih; Sur place; TRY 300 000 - 520 000; Plein temps

Résumé du poste

MR.DIY Türkiye is seeking an Executive Assistant to the General Manager to streamline the GM’s daily schedule, coordinate internal and external meetings, and manage information flow across departments and international stakeholders.

You will prepare regular reports for regional HQ and global teams, support travel planning, and ensure confidential handling of documents in a fast-paced, multinational environment with occasional travel.

Qualifications

• Requirements include a Bachelor's degree in a relevant field.
• Minimum 2 years of experience as an Executive Assistant or similar role.
• Excellent written and spoken English proficiency.
• Advanced MS Office skills (Excel, Word, PowerPoint).
• Strong reporting, data analysis, and professional presentation abilities.

Responsabilités

• Manage the General Manager’s daily agenda, appointments, and meeting schedule.
• Coordinate preparations for internal and external meetings, events, and engagements.
• Coordinate flow of information between departments and stakeholders.
• Facilitate communication between Türkiye organization, regional HQ, and global teams.
• Prepare regular data reports for regional HQ and global teams; analyze and share insights.
• Attend periodic meetings, prepare data/presentations, and follow up on actions.
• Produce weekly/monthly reports; translate data into management insights.
• Monitor communications and coordinate required actions across teams.
• Prepare agendas, reports, and presentations for senior management meetings.
• Plan domestic and international travel and accommodations.
• Prepare ad hoc reports and analyses as requested by management.
• Manage administrative processes and confidential document workflows.

Connaissances

English fluency

MS Office

Data analysis

Presentations

Communication

Coordination

Stakeholder liaison

Formation

Bachelor's degree in a relevant field

Outils

Excel

PowerPoint

Word

Description du poste

MR.DIY first opened its doors in July 2005 as a small hardware store on Jalan Tuanku Abdul Rahman in Kuala Lumpur, Malaysia. Today, with more than 5000 stores worldwide, MR.DIY has expanded its store network in Europe for the first time with Malaysia, Singapore, Thailand, Brunei, Indonesia, Philippines, Cambodia, India, Spain and now Turkey is the most widespread Construction Market and It aims to become one of the Home Goods retailers.

Most MR.DIY stores encompass about average 10,000 square feet per store, providing a comfortable and wholesome family shopping experience. MR.DIY serves more than 188 million customers yearly at all its stores worldwide.

MR.DIY stores offer a wide selection of — approximately 18,000 SKUs — across 5 major categories, namely hardware; household and furnishing; electrical; stationery and sports equipment products; and others (comprising amongst others toys, car accessories, jewellery, and cosmetics).

The company strives to always put customers first by operating an innovative business that is flexible when it comes to providing a wide variety of products, good quality, and value-for-money, holding true to the company motto: “ALWAYS LOW PRICES”.

Qualifications

• Bachelor’s degree in a relevant field,
• Minimum of 2 years of experience as an Executive Assistant to the General Manager, Executive Assistant, or in a similar role,
• Excellent command of written and spoken English,
• Advanced proficiency in MS Office applications, particularly Excel, Word, and PowerPoint,
• Strong skills in reporting, data analysis, data tracking, and preparing professional presentations,
• Excellent communication, organization, coordination, and representation skills,
• Ability to communicate effectively with different departments and international stakeholders,
• Ability to work in a fast-paced environment, adapt to flexible working hours, and travel when required.

Job Description

• Effectively manage the General Manager’s daily agenda, appointments, and meeting schedule,
• Coordinate all preparations and arrangements for the General Manager’s internal and external meetings, events, and business engagements,
• Coordinate the flow of information between different departments and relevant stakeholders across the organization,
• Play an active role in communication and coordination between the Türkiye organization, regional headquarters, and global teams,
• Take active responsibility for preparing regular reports for regional headquarters and global teams, consolidating and analysing data, and sharing relevant information with the appropriate stakeholders,
• Actively participate in periodic meetings with regional headquarters and global teams; prepare the required data, reports, and presentations before meetings and follow up on agreed actions afterwards,
• Prepare weekly, monthly, and periodic reports; analyse relevant data and translate it into meaningful management insights and professional presentations,
• Monitor written and verbal communication from internal and external stakeholders and coordinate the required actions with the relevant teams,
• Prepare agendas, reports, and presentations for senior management meetings and follow up on decisions and action items,
• Plan domestic and international travel, accommodation, and organizational arrangements in coordination with relevant stakeholders,
• Prepare ad hoc reports, analyses, and presentations requested by management,
• Manage administrative processes and document workflows efficiently, accurately, and in strict accordance with confidentiality requirements.