Assistant People & Culture Manager

Mandarin Oriental

Fatih

On-site

TRY 300,000 - 460,000

Full time

14 days+

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Job summary

Mandarin Oriental in Istanbul, Fatih district, is seeking an Assistant People & Culture Manager to oversee daily personnel administration, ensure legal compliance, and support recruitment and employee lifecycle activities.

The role involves managing work permits for Turkey, coordinating HR processes with the Purchasing team, and assisting with disciplinary procedures, colleague events, and benefits administration as part of MOHG policies.

Responsibilities

To complete day-to-day personnel administration in response to requests and action plans.
To ensure that all casuals are recorded, and that administration is complete and in accordance with legal requirements.
To manage all administration processes of the People & Culture Department including but not limited to, annual leave permissions, overtime, employment contracts, month end salary reports
To follow the Recruitment plan, ensuring all internal and company candidates are given fair consideration.
To ensure that all appointments are referenced (with written reference requests sent out prior to appointment)
To ensure that all recruits have valid work permits for Turkey and where requested, apply for work permits, administer renewals, extensions and cancellations of work permits by liaising with Immigration.
To be aware of departmental headcounts, ensuring that they are in line with agreed departmental headcount budgets.
To support the People & Culture Manager with recruitment activities and candidate assessment according to MOHG policies and procedures
To ensure all colleagues leaving MOIST complete an exit interview as well as all other necessary documentation. (Resignation letter, Quittance, Job clarification form etc.)
To ensure all administrative tasks are completed in a timely manner which includes employee life cycle, all P&C administration duties and ad hoc P&C project.
To support the People & Culture Manager for managing the Disciplinary & Grievance procedures.
To coordinate the sourcing of new materials related to colleague relations (i.e. birthday cards, farewell and / or birthday presents etc.) in conjunction with the Purchasing team.
To manage the colleague shuttle service according to departmental needs and shift patterns.
To check if benefits (especially Private Health Insurance) are correctly given to colleagues.
To support the P&C Department in the organization of colleague events (Monthly Activities, Town Hall Meeting, Ramadan Dinner, Delight the Night)
To carry out any other reasonable request as directed by the People & Culture Manager.

Job description

As "Assistant People & Culture Manager", you will be responsible for the following duties:

To complete day-to-day personnel administration in response to requests and action plans.
To ensure that all casuals are recorded, and that administration is complete and in accordance with legal requirements.
To manage all administration processes of the People & Culture Department including but not limited to, annual leave permissions, overtime, employment contracts, month end salary reports
To follow the Recruitment plan, ensuring all internal and company candidates are given fair consideration.
To ensure that all appointments are referenced (with written reference requests sent out prior to appointment)
To ensure that all recruits have valid work permits for Turkey and where requested, apply for work permits, administer renewals, extensions and cancellations of work permits by liaising with Immigration.
To be aware of departmental headcounts, ensuring that they are in line with agreed departmental headcount budgets.
To support the People & Culture Manager with recruitment activities and candidate assessment according to MOHG policies and procedures

As "Assistant People & Culture Manager", we expect from you:

To ensure all colleagues leaving MOIST complete an exit interview as well as all other necessary documentation. (Resignation letter, Quittance, Job clarification form etc.)
To ensure all administrative tasks are completed in a timely manner which includes employee life cycle, all P&C administration duties and ad hoc P&C project.
To support the People & Culture Manager for managing the Disciplinary & Grievance procedures.
To coordinate the sourcing of new materials related to colleague relations (i.e. birthday cards, farewell and / or birthday presents etc.) in conjunction with the Purchasing team.
To manage the colleague shuttle service according to departmental needs and shift patterns.
To check if benefits (especially Private Health Insurance) are correctly given to colleagues.
To support the P&C Department in the organization of colleague events (Monthly Activities, Town Hall Meeting, Ramadan Dinner, Delight the Night)
To carry out any other reasonable request as directed by the People & Culture Manager.