Workplace Event Lead

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Singapore is seeking a Workplace Event Lead for IFM to supervise a team of Workplace Ambassadors, plan and execute events that boost employee engagement and reinforce client culture.

You will work closely with Workplace Experience, Engineering, Facilities, IT and communications teams to deliver end-to-end events across locations, manage budgets, timelines and vendor relationships.

Qualifications

• Minimum 3 years of supervisory experience in Soft Facilities Management, Hospitality Management, Marketing & Communications, or related field.
• Diploma holder in Hospitality Management, Facilities Management, Business Administration or equivalent.
• Strong operational mindset with passion for building meaningful employee experiences.
• Proven ability to manage multiple projects and competing priorities with exceptional attention to detail.

Responsibilities

• Team Leadership: supervise and mentor event ambassadors; recruit, hire, onboard, set expectations and delegate responsibilities.
• Event Program Management: manage portfolio of workplace events across categories and locations, including town halls and celebrations.
• Budget Management: develop annual event budgets and track expenses, identify cost-saving opportunities.
• Cross-Functional Collaboration & Stakeholder Management: liaise with multiple departments and client stakeholders; coordinate with IT, facilities, and communications.
• Crisis Management & Problem Solving: address logistical challenges, escalate issues, implement contingency plans.
• Health & Safety Management: ensure safety standards, conduct risk assessments, oversee vendor compliance.

Skills

Team leadership

Project management

Stakeholder management

Communication

Education

Diploma in Hospitality Management

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Workplace Event Lead (IFM – Singapore)

Summary: Workplace Event Lead duties and responsibilities include leading a team of Workplace Ambassadors, planning, coordinating, and executing workplace events that enhance client’s employee engagement, foster client’s company culture, and support client’s organization objectives. This role requires to work closely with Workplace Experience team (Soft-Service), Engineering team, Senior Facilities Manager and the client, contributing to larger workplace & event experience for all offices. While the role requires someone highly proactive and independent, it also requires strong project management skills, creative vision, and the ability to manage multiple events and stakeholders simultaneously while staying within budget.

• Team Leadership: This role provides direct supervision and mentorship to event ambassadors. Responsibilities include recruiting, hiring, and onboarding event team members, setting clear performance expectations and delegating responsibilities and empowering team members to make decisions, managing workload distribution to optimize team efficiency, fostering a collaborative and high‑performing team culture, and conducting regular team meetings to align on priorities and share knowledge.
• Event Program Management: Workplace Event Lead oversees the complete portfolio of workplace events across multiple categories and locations. This encompasses managing large‑scale corporate events including town halls, leadership summits, and annual celebrations, awards ceremonies, wellness initiatives and health‑focused events and cultural celebrations, department workshops, facilitating team‑building activities and support community outreach and corporate events.
• Budget Management: Managing substantial event budgets for the client is a core responsibility requiring basic financial acumen and strategic resource allocation. This includes developing annual event budgets, allocating resources across event portfolio based on strategic priorities, negotiating favorable vendor, tracking expenses and identifying cost‑saving opportunities while maintaining event quality.
• Cross‑Functional Collaboration & Stakeholder Management: Success requires effective collaboration with multiple departments and stakeholders throughout the client organization. This includes serving as primary liaison between events team and department stakeholders, collaboration with communications team on event messaging and internal communication, working closely Facilities team on space planning and operational support, coordinating with IT on technology infrastructure, audio‑visual needs, and virtual platforms, and building relationships with different site stakeholders for multi‑location coordination.
• Crisis Management & Problem Solving: The ability to manage unexpected challenges and maintain composure under pressure. This includes serving as primary point of escalation for event‑related issues and emergencies, making real‑time decisions to address logistical challenges and vendor failures, implementing contingency plans for unforeseen circumstances, managing stakeholder expectations during crisis situations with professionalism, maintaining calm and providing clear direction to team members during high‑pressure situations.
• Health & Safety Management: Ensuring all events meet safety standard, this includes developing comprehensive risk assessment frameworks for all event types, ensuring all vendors compliance with health and safety regulations including food handling, coordinating security requirements for high‑profile or large‑scale events, managing data privacy and information security for event registrations and attendee data and conducting post‑event incident reviews and implementing corrective actions.
• Event Planning & Strategy: The Workplace Event Lead develops comprehensive event strategies aligned with client organizational goals and company culture. This includes managing annual event calendars, defining event objectives and success metrics, and researching emerging trends in workplace experiences.
• Event Execution & Management: Primary responsibility includes end‑to‑end management of all workplace events, from commencement to post‑event evaluation. This encompasses venue selection, vendor management and relationship building, budget tracking, timeline creation and deadline management, and logistics coordination including catering and audio‑visual equipment. The role also involves creating event materials such as invitations and signage, while managing event registration and attendance tracking.

• Minimum 3 year of supervisory experience in Soft Facilities Management, Hospitality Management, Marketing & Communications, or related field required.
• Minimum Diploma Holder in Hospitality Management, Facilities Management, Business Administration or its equivalent.
• A strong operational mindset with a genuine passion for building meaningful employee experiences.
• Proven ability to manage multiple projects and competing priorities with exceptional attention to detail.

Location: On‑site –Singapore

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.