Vice President, Event Management, Project Management Office (PMO) (Job...

MUFG Bank, Ltd; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading financial institution in Singapore seeks an experienced Events Manager. The role involves managing and executing events, supporting project managers, and overseeing all aspects of event planning, from conception to execution. Candidates must have at least 7 years of events management experience, ideally in the Financial Services sector, and possess strong communication and budget management skills. This role offers a dynamic work environment and an opportunity to engage with senior stakeholders.

Qualifications

• Minimum 7 years of experience in events management, preferably in Financial Services.
• Proven experience in managing in-person and hybrid events.
• Strong presentation and communication skills.

Responsibilities

• Manage events ensuring smooth execution and success.
• Support PMO Project Managers in communications and change embedding.
• Oversee project management from conception to event execution.

Skills

Event management

Communication skills

Budget management

Negotiation skills

Cultural awareness

Attention to detail

Cultural engagement

Job description

Job Responsibilities

• Managing events in the business, ensuring everything runs smoothly and successfully.
• Supporting the PMO Project Managers in enhancing project communications to ensure sustainable change embedding.
• Responsible for supervising and executing the business’ external client events, conferences or offsites, etc as defined under the PMO event management scope.
• Accountable for the project management of an event from conception to execution.
• Proactively drive conversations with senior leaders in the business to develop and agree themes, objectives, agenda, targeted attendees for the events.
• Responsible for the engagement with external vendors and suppliers; sourcing, negotiating, contracting and event delivery.
• Responsible to track the budget provided for the event.
• Manage the selection of the event venue and external event organiser (if required) together with the sponsor of the event.
• Manage the invitations and track the attendance for the event.
• Manage the collateral and merchandise at events in alignment with MUFG’s corporate brand identity and organisational values.
• Support the project managers in their programme/project communications, including driving ideation on the best tools to share best practices with the wider GCIB.
• Support the PMO’s project managers in driving analysis, data collection or specified deliverables of their projects.

Job Requirements

• Minimum 7 years work experience in events management, preferably in the Financial Services sector.
• Proven experience in running in person and hybrid events across the region.
• Good knowledge of AV and production.
• Ability to multi-task and manage ever changing and often conflicting priorities.
• Ability to work with a high level of motivation and initiative.
• Experience in managing budgets and cost control.
• Experience in managing and evaluating suppliers to ensure quality and value for money.
• Excellent written and verbal communication skills, ability to communicate effectively at all levels.
• Detail conscious, ensuring reliability at all times, and fully committed to producing high quality and professional work in a team environment.
• Ability to engage with people across cultural backgrounds, business disciplines and seniority levels.
• Strong presentation and communications skills.
• Willingness to travel across the region to deliver events.
• Keen interest in learning about / gaining experience in project implementation and change management as part of transformation initiatives being undertaken by the bank.

Job ID: 10074383