Vessel Operations & Trade Specialist

HOLCIM SHIPPING PTE. LTD.; Singapore; On-site; SGD 120,000 - 160,000; Full time

Job summary

HOLCIM SHIPPING PTE. LTD.

invites applications for a Trading Operator who orchestrates the full trade life cycle from contract conclusion to cash collection, ensuring efficient operation of time-chartered vessel fleet. The role blends commercial execution with operational management, covering vessel performance, trade logistics, financial controls, and risk management, with emphasis on accurate information and prompt escalation of issues.

Responsibilities

• Manage daily operations and performance of time-chartered vessels, ensuring compliance with Charter Party terms.
• Prepare voyage instructions and oversee commercial contracts to optimize voyage results.
• Support Chartering Managers with voyage estimates, freight simulations, and optimization.
• Coordinate with vessel owners on underperformance, off-hire, and technical issues.
• Organize on-hire/off-hire and marine cargo surveys.
• Monitor weather routing and analyze voyage performance.
• Coordinate supply chain schedules and daily updates with suppliers, customers, and logistics partners.
• Ensure timely vessel nomination and acceptance with Chartering and Shipping teams.
• Manage shipping instructions, customs documentation, and required inspections.
• Optimize cargo capacity through vessel deadweight calculations.
• Review shipping documents and manage cargo-related claims.
• Maintain accurate and timely records in IMOS, including vessel delivery/redelivery, bunker purchases and consumption, and port fee accruals.
• Manage month-end closing activities, ensuring accurate financial reporting and P&L validation.
• Coordinate with Accounting & Controlling to reconcile IMOS and SAP, including receivables, payables, vessel operations, and bunker costs.
• Initiate cash-in and cash-out transactions and ensure timely payments in coordination with Finance and Chartering teams.
• Coordinate port agent appointments through DIABOS and manage proforma and final disbursement accounts (PDAs/FDAs).
• Review port disbursement accounts against historical data to ensure competitive costs and accurate payments.
• Prepare operational reports, statistics, and financial updates for management, Traders, and internal stakeholders.
• Share relevant market intelligence gathered from customers and suppliers, and forward commercial inquiries to the appropriate Traders.
• Manage and resolve voyage-related disputes, claims, and operational issues.
• Prepare and monitor laytime calculations, freight invoices, charter hire statements, and cargo/freight claims.
• Ensure compliance with HT&S and Holcim Internal Control Standards (ICS), policies, and procedures.
• Coordinate with HS&E on incident reporting and ensure accurate records in iCare.
• Respond to emergencies, elevate critical incidents, and support crisis management activities.
• Identify, mitigate, and elevate trading and shipping risks to protect Holcim’s interests and reputation.
• Ensure adherence to the Operations Operating Model, internal controls, and segregation of duties.

Job description

HOLCIM SHIPPING PTE. LTD.

invites applications for a Trading Operator who orchestrates the full trade life cycle from contract conclusion to cash collection, ensuring efficient operation of time-chartered vessel fleet. The role blends commercial execution with operational management, covering vessel performance, trade logistics, financial controls, and risk management, with emphasis on accurate information and prompt escalation of issues.