Temporary Staff (Events Management)

National University of Singapore; Singapore; Presencial; SGD 21.000 - 34.000; Jornada completa

Descripción de la vacante

The National University of Singapore invites applications for a Festival Assistant (Marketing and Events Management) to support the NUS Arts Festival 2027, running February–April 2027, with duties in marketing, coordination, and on-site support.

The role also covers assisting the Arts Leaders Retreat in May 2027, including event coordination, production logistics and on-site execution. Flexible hours required for festival schedule fluctuations.

Formación

• Strong administrative skills with meticulous attention to detail.
• Basic data manipulation and analytics preferred.
• Prior NAF experience and CFA processes knowledge preferred.
• Excellent communication with students, OSA staff, external agencies and vendors.
• Proven ability to manage timelines, work proactively, and meet deadlines.
• Flexible with evening/weekend shows or meetings during Festival period.

Responsabilidades

• Procure, develop and execute the NAF merchandise distribution plan, aligning with marketing/publicity efforts.
• Liaise with OSA Comms to support vendor deliverables (printers, installers for outdoor branding).
• Assist in managing ticketing with Eventbrite, BookMyShow and performing groups, including school purchases and scanners.

Conocimientos

Administrative skills

Attention to detail

Data manipulation

Communication skills

Time management

Flexibility

Descripción del empleo

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and the Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description

The Centre for the Arts, Office of Student Affairs (OSA-CFA), is seeking a motivated and enthusiastic Festival Assistant (Marketing and Events Management) to support the planning and execution of the NUS Arts Festival 2027, taking place from February to April 2027.

The successful candidate will play an active role in supporting the smooth delivery of the Festival, with a primary focus on marketing, publicity, event coordination and operational support.

The role will also extend to supporting the Arts Leaders Retreat in May 2027, where the candidate will assist with event coordination, production logistics and on-site execution.

Duties & Responsibilities

Execute the following duties for NUS Arts Festival 2027:

• Procure, develop and execute the NAF merchandise distribution plan, aligning with marketing/publicity efforts.
• Liaise with OSA Comms to support on the deliverables by external vendors (e.g., printers, installers for outdoor branding)
• Assist in managing ticketing with Eventbrite, BookMyShow and performing groups, including school purchases, scanner management, etc.
• Manage RSVPs and guest invites, including preparation and sending of invites, consolidating RSVPs and maintaining guest list
• Be person-in-charge for events that are produced by CFA on an office level and to manage logistics and running of these events.
• Design and deploy the NAF feedback form; manage the distribution plan and collection of responses.
• Manage volunteers required for the Festival including planning of call, engagement and management.
• Compile a comprehensive post-NAF report for NAF2027, highlighting feedback, trends, and key observations, including managing NAF show trackers for data tabulation

2. Assisting on logistics, production and events management of Arts Leaders Retreat 2027.

Qualifications

• Strong administrative skills with meticulous attention to detail and documentation.
• Basic data manipulation and analytics skills preferred.
• Prior NAF experience, coupled with understanding of CFA processes are preferred.
• Excellent communication skills for working with NUS students, OSA staff, external agencies, and vendors.
• Proven ability to manage timelines, work proactively, and handle multiple deadlines in a fast-paced environment.
• Flexible with working hours due to evening/weekend shows or meetings during Festival period