Temporary Executive (6-month contract)

National University of Singapore; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

The National University of Singapore is seeking a Grants Administrator to oversee the full grant and application cycle, review eligibility and budgets, and manage data reporting in collaboration with students and staff.

You will coordinate venue bookings, events, and refreshments, while liaising with external partners and OSA colleagues to ensure successful program delivery. A Diploma or Bachelor's degree, strong communication, and MS Office proficiency are required.

Qualifications

• Diploma or bachelor's degree in any field.
• Excellent communication skills, both verbal and written, with strong interpersonal abilities.
• Self-motivated, responsible, mature, independent, and able to work in a team.
• Meticulous and detail-oriented.
• Able to work under pressure in a fast-paced environment with multiple timelines and stakeholders.
• Proficient in Microsoft Office Suite, survey tools (e.g., Qualtrics), and online communication tools.

Responsibilities

• Administer grants through the entire grant and application cycle, including review of eligibility and requirements by working with students and staff.
• Process requests and related paperwork via administrative systems to facilitate timely grant award and disbursement.
• Manage data collection, updates, extraction for database management and reporting.
• Ensure that requested data is received at project completion and reporting requirements are met.
• Review financial documentation, finalised project spends and approve disbursements.
• Support projects showcase by overseeing venue booking, event registration, refreshments, safety planning, etc.
• Liaise with stakeholders regarding clarifications or follow-ups as needed.
• Coordinate logistics for community engagement events and student activities with OSA colleagues.
• Other duties / tasks as assigned.

Skills

Communication skills

Self-motivation

Teamwork

Attention to detail

Under pressure

MS Office

Qualtrics

Education

Diploma or Bachelor's degree

Tools

Qualtrics

Job description

Company description

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and the Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description

Job Description

Duties & Responsibilities :

1. Undertake administration of grants throughout the entire grant and application cycle, which includes and is not limited to the following:
   
   
   
   1. Reviewing and verifying team eligibility and application requirements (including submitted budgets and expense eligibility; completion of necessary training/courses by team members; alignment with policies and guidelines) by working closely with students and staff
   
   
   2. Undertaking requests and/or related paperwork via administrative systems or portals to facilitate timely grant award and disbursement e.g. requests for approvals, account creations on designated portals/systems
   
   
   3. Managing data, including data collection/collation, updates, and extraction, as part of database management and for reporting purposes
   
   
   4. Ensuring that requested data is fully received at project completion stage, and that all reporting/projects requirements are adhered to
   
   
   5. Reviewing and checking financial documentation, finalised project spends and plans; approving subsequent disbursements (including undertaking any needed administration)
   
   
   6. Support projects showcase through overseeing venue booking, event registration, arranging refreshments, safety management planning etc.
   
   
   7. Liaising with stakeholders (e.g. students, external partners) regarding clarifications or follow-ups as needed
   
   


2. Support execution of other Community Engagement events such as coordinating logistical arrangements for programming and events, overseeing data collection and collation of findings, facilitating programme segments for student attendees (e.g. welcoming students on-site, participation tracking) together with OSA colleagues.


3. Other duties / tasks as assigned.

Qualifications

• Diploma or bachelor's degree in any field.


• Excellent communication skills, both verbal and written, along with strong interpersonal abilities.


• Self-motivated and responsible individual who is mature, independent, and adaptive, with the ability to work independently and as part of a team.


• Meticulous and detail-oriented.


• Able to work under pressure in a fast-paced environment with multiple timelines and stakeholders.


• Proficient in Microsoft Office Suite, survey tools (e.g., Qualtrics), and online communication tools.