Temporary Administrative Assistant (Document Control / ISO Support)

Chevalier Singapore Holdings Pte. Ltd.; Singapore; On-site; SGD 20,088 - 26,784; Part time

Job summary

Chevalier Singapore Holdings Pte. Ltd. is seeking a detail-oriented temporary Administrative Assistant to support IMS documentation activities in Singapore. You will review, organize and standardize IMS records and convert PDFs to editable Word files.

The role requires strong document formatting, office software skills, and the ability to meet deadlines in a fast-paced environment. Immediate availability preferred for a 1-month term with possible extension.

Qualifications

• Must have minimum GCE O Level, NITEC, Diploma, or equivalent.
• Proficient in Microsoft Office and PDF editing.
• Good attention to detail and accuracy.
• Able to organize documents systematically.
• Basic knowledge of ISO 9001, ISO 14001, ISO 45001, or document control is an advantage but not required.
• Able to work independently and meet deadlines.
• Only Singaporean and Permanent Residents need to apply.

Responsibilities

• Review and organize IMS records to ensure folders are complete and up to date.
• Update procedures according to the latest document master list and form numbering.
• Check and revise document form numbers for consistency.
• Standardize IMS documents (Quality, Environmental, Safety & Health) including: formatting, header and footer, signatory pages, document layout.
• Convert PDF documents into editable Microsoft Word files where required.
• Maintain proper document filing and version control.
• Perform other administrative/document control duties assigned.

Skills

Microsoft Office

PDF editing

Attention to detail

Organizational skills

Independent work

Time management

Education

GCE O-Level / NITEC / Diploma

Job description

Location: 23 Genting Road #07-01/02 Chevalier House, Singapore 349481

Employment Type: Temporary Contract (Minimum 1 Month)

Job Responsibilities

We are looking for a detail-oriented Temporary Administrative Assistant to support our Integrated Management System (IMS) documentation activities.

Your responsibilities include:

• Review and organize IMS records to ensure all folders are complete and up to date.

• Update company procedures according to the latest document master list and form numbering.

• Check and revise document form numbers for consistency.

• Standardize IMS documents (Quality, Environmental, Safety & Health) including:

1. Document formatting

2. Header and footer

3. Signatory pages

4. Document layout

• Convert PDF documents into editable Microsoft Word files where required.

• Maintain proper document filing and version control.

• Perform other administrative/document control duties assigned.

Requirements

• Minimum GCE 'O' Level, NITEC, Diploma, or equivalent.

• Proficient in Microsoft Office and PDF editing.

• Good attention to detail and accuracy.

• Able to organize documents systematically.

• Basic knowledge of ISO 9001, ISO 14001, ISO 45001, or document control is an advantage but not required.

• Able to work independently and meet deadlines.

• Only Singaporean and Permanent Residents need to apply.

Preferred Skills

• Strong document formatting skills.

• Experience with document control or quality management systems.

• Good organizational and time management skills.

Contract Duration

• Approximately 1 month (with an option to extend).

• Immediate availability preferred.