Technical Documentation Specialist (9-month contract)

Excelitas Technologies; Singapore; On-site; SGD 56,000 - 78,000; Full time

Job summary

Excelitas Technologies is seeking a Technical Documentation Specialist for a 9‑month contract in Singapore. The role focuses on developing and standardizing process workflows for ultra-clean semiconductor manufacturing environments, converting SOPs and WIs into standardized templates, and maintaining a master registry of documents with clear ownership and revision status.

Responsibilities include coordinating reviews with engineers and QA, embedding visuals, and ensuring compliance with GDP, ISO

Qualifications

• Strong technical writing abilities and experience documenting processes.
• Experience creating SOPs and WIs for manufacturing environments.
• Familiarity with GDP, revision control, and change management.

Responsibilities

• Develop and design process workflows for ultra-clean product assembly in semiconductor manufacturing environments.
• Establish and maintain a master register of SOPs and WIs with owners and revision status.
• Convert SOPs and WIs into approved templates and controlled document-management formats.
• Coordinate document reviews, approvals, and archival of superseded versions.
• Prepare training-impact assessments and coordinate retraining for revised instructions.

Skills

Technical writing

Document control

Process documentation

Quality systems

Microsoft Office

Education

Diploma or Bachelor's Degree in Mechanical Engineering

Tools

MS Office

Document management systems

Job description

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Technical Documentation Specialist (9-month contract)

Location: Singapore, SG, 627969

Job Function: Operations - Engineering

Job Type: Temporary Full Time

Job Description:

• Develop and design process workflows for ultra-clean product assembly in semiconductor manufacturing environments.
• Establish and maintain a complete master register of the 97 SOPs and WIs, including document owner, revision status, affected process/equipment, department, training requirements, and conversion priority.
• Work with assembly process engineers to review legacy document formats, identify obsolete or duplicate documents, and flag discrepancies between actual practices and documented instructions.
• Convert SOPs and WIs into the approved APS standard template and controlled document-management format.
• Standardize document structure, terminology, revision history, approval workflows, roles and responsibilities, safety cautions, quality checkpoints, references, and records.
• Collaborate with assembly process engineers, production supervisors, QA, EHS, maintenance, and other subject-matter experts to validate technical content.
• Embed appropriate visual controls where applicable, including photographs, diagrams, flowcharts, equipment screenshots, inspection examples, sample acceptance/rejection criteria, and PPE requirements.
• Coordinate document reviews, comment resolution, revision closure, approvals, controlled release, and archival of superseded versions.
• Prepare training-impact assessments and coordinate acknowledgement and/or retraining requirements for revised instructions.
• Track programme progress, overdue actions, review-cycle performance, and risks through a weekly dashboard.
• Support internal audit readiness by ensuring that released documents are traceable, current, approved, and available at the point of use.
• Generate and maintain documents required for design, product safety (DFMEA), and regulatory compliance.
• Ensure ongoing adherence to EHS (Environmental, Health & Safety) and quality standards, including ISO 9001, ISO 14001, ISO 13485, and AS9100D.
• Support Engineering Change Notices (ECNs) as required.
• Support urgent Purchase Requisition (PR) submissions as required.
• Verify BOM and routing accuracy when requested.

Job Requirements:

• Diploma or Bachelor's Degree in Mechanical Engineering or a relevant discipline.
• Experience in a manufacturing environment involving process documentation, SOP/WI development, quality systems, document control, technical writing, production engineering, or continuous improvement. Experience in cleanroom, optics, coating, semiconductor, precision engineering, or regulated manufacturing environments is an advantage.
• Similar experience in engineering support, project administration, or related roles is preferred.
• Experience maintaining and updating Bills of Materials (BOMs), routings, and master data systems for multiple product development projects.
• Experience documenting and tracking technical project progress, preparing status reports, and supporting cross-functional teams.
• Experience assisting engineers with conceptual design, detailed drawings, and BOM preparation for prototypes.
• Experience supporting assembly and verification testing of prototypes, including design transfer to production.
• Experience conducting tolerance analyses, including stack-up analysis and GD&T, on mechanical assemblies to ensure manufacturability and compliance.
• Experience providing administrative support to research and development teams, ensuring project files and regulatory documents are organized and up to date.
• Working knowledge of controlled-document practices, revision control, change management, good documentation practices (GDP), process mapping, risk-based prioritization, and Microsoft Office/electronic document-management systems.
• Ability to translate complex technical processes into clear, visual, and operator-friendly SOPs and WIs.
• Familiarity with Bills of Materials (BOMs), routings, and master data management.
• Basic knowledge of engineering drawings and the ability to interpret and translate technical documentation into clear work instructions.
• Strong organizational and documentation skills.
• Excellent attention to detail and the ability to manage multiple tasks and deadlines.
• Good teamwork and communication skills, with the ability to work effectively with engineers and non-technical personnel.
• Ability to support cross-functional and international teams.
• Willingness to learn and follow company procedures relating to quality, environmental, and safety standards.
• Fresh graduates with a Diploma or Bachelor's Degree in Engineering or a related discipline are welcome to apply.