Technical Documentation Specialist (9-month contract)

Excelitas Technologies Singapore Pte. Ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Excelitas Technologies Singapore Pte. Ltd. seeks a detail-oriented engineer to develop and design process workflows for ultra-clean assembly in semiconductor environments.

You will maintain a master register of 97 SOPs and WIs, review legacy documents, and convert them into the approved APS template with strict control. The role requires collaboration with engineers, QA, EHS, and maintenance to ensure accurate, compliant instructions.

Qualifications

• Diploma or degree in engineering or related field.
• Experience in process documentation, SOP/WI development and document control.
• Experience supporting cross-functional teams in regulated environments is a plus.

Responsibilities

• Develop and design process workflows for ultra-clean product assembly.
• Establish and maintain a master register of 97 SOPs and WIs with owners and revisions.
• Review legacy documents, flag discrepancies, and align with current practices.
• Convert SOPs/WIs to approved APS template and controlled format.
• Standardize structure, terminology, revision history, and approvals.
• Collaborate with engineers, QA, EHS, maintenance to validate content.
• Embed visual controls: photos, diagrams, flowcharts, and examples.
• Coordinate reviews, revisions, approvals, release, and archiving.
• Prepare training-impact assessments and retraining requirements.
• Track progress, overdue actions, and risks via weekly dashboard.
• Support audit readiness by ensuring traceability and current docs.
• Generate documents for design, DFMEA, and regulatory compliance.
• Ensure adherence to ISO 9001, ISO 14001, ISO 13485, AS9100D.
• Support ECNs and urgent PR submissions as required.
• Verify BOM and routing accuracy when requested.

Skills

Documentation skills

Process mapping

Cross-functional collaboration

Attention to detail

Multitasking

Education

Diploma or Bachelor's Degree in Mechanical Engineering

Tools

MS Office

ERP systems

ECN workflow tools

Job description

Job Description:

• Develop and design process workflows for ultra-clean product assembly in semiconductor manufacturing environments.

• Establish and maintain a complete master register of the 97 SOPs and WIs, including document owner, revision status, affected process/equipment, department, training requirements, and conversion priority.

• Work with assembly process engineers to review legacy document formats, identify obsolete or duplicate documents, and flag discrepancies between actual practices and documented instructions.

• Convert SOPs and WIs into the approved APS standard template and controlled document-management format.

• Standardize document structure, terminology, revision history, approval workflows, roles and responsibilities, safety cautions, quality checkpoints, references, and records.

• Collaborate with assembly process engineers, production supervisors, QA, EHS, maintenance, and other subject-matter experts to validate technical content.

• Embed appropriate visual controls where applicable, including photographs, diagrams, flowcharts, equipment screenshots, inspection examples, sample acceptance/rejection criteria, and PPE requirements.

• Coordinate document reviews, comment resolution, revision closure, approvals, controlled release, and archival of superseded versions.

• Prepare training-impact assessments and coordinate acknowledgement and/or retraining requirements for revised instructions.

• Track programme progress, overdue actions, review-cycle performance, and risks through a weekly dashboard.

• Support internal audit readiness by ensuring that released documents are traceable, current, approved, and available at the point of use.

• Generate and maintain documents required for design, product safety (DFMEA), and regulatory compliance.

• Ensure ongoing adherence to EHS (Environmental, Health & Safety) and quality standards, including ISO 9001, ISO 14001, ISO 13485, and AS9100D.

• Support Engineering Change Notices (ECNs) as required.

• Support urgent Purchase Requisition (PR) submissions as required.

• Verify BOM and routing accuracy when requested.

Job Requirements:

• Diploma or Bachelor's Degree in Mechanical Engineering or a relevant discipline.

• Experience in a manufacturing environment involving process documentation, SOP/WI development, quality systems, document control, technical writing, production engineering, or continuous improvement. Experience in cleanroom, optics, coating, semiconductor, precision engineering, or regulated manufacturing environments is an advantage.

• Similar experience in engineering support, project administration, or related roles is preferred.

• Experience maintaining and updating Bills of Materials (BOMs), routings, and master data systems for multiple product development projects.

• Experience documenting and tracking technical project progress, preparing status reports, and supporting cross-functional teams.

• Experience assisting engineers with conceptual design, detailed drawings, and BOM preparation for prototypes.

• Experience supporting assembly and verification testing of prototypes, including design transfer to production.

• Experience conducting tolerance analyses, including stack-up analysis and GD&T, on mechanical assemblies to ensure manufacturability and compliance.

• Experience providing administrative support to research and development teams, ensuring project files and regulatory documents are organized and up to date.

• Working knowledge of controlled-document practices, revision control, change management, good documentation practices (GDP), process mapping, risk-based prioritization, and Microsoft Office/electronic document-management systems.

• Ability to translate complex technical processes into clear, visual, and operator-friendly SOPs and WIs.

• Familiarity with Bills of Materials (BOMs), routings, and master data management.

• Basic knowledge of engineering drawings and the ability to interpret and translate technical documentation into clear work instructions.

• Strong organizational and documentation skills.

• Excellent attention to detail and the ability to manage multiple tasks and deadlines.

• Good teamwork and communication skills, with the ability to work effectively with engineers and non-technical personnel.

• Ability to support cross-functional and international teams.

• Willingness to learn and follow company procedures relating to quality, environmental, and safety standards.

• Fresh graduates with a Diploma or Bachelor's Degree in Engineering or a related discipline are welcome to apply.