Technical Documentation Specialist

EXCELITAS TECHNOLOGIES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 84,000; Full time

Job summary

Excelitas Technologies Singapore Pte. Ltd. is seeking a detail-focused Document Control Specialist to develop and manage process documentation for ultra-clean semiconductor assembly environments.

You will maintain a master register of 97 SOPs and WIs, ensure revision history, approvals, and controlled release, and collaborate with QA, EHS, maintenance, and engineers to align practices with standards. Strong writing and GDP knowledge are required; fresh graduates are welcome.

Qualifications

• Diploma or Bachelor's Degree in Mechanical Engineering or a relevant discipline.
• Experience with process documentation, SOP/WI development, and quality systems.
• Experience in cleanroom, optics, semiconductor, or regulated manufacturing environments is an advantage.

Responsibilities

• Develop and design process workflows for ultra-clean product assembly.
• Maintain master register of 97 SOPs and WIs with owners, revisions, and training needs.
• Review legacy documents for obsolescence and discrepancies with actual practices.
• Convert SOPs/WIs into approved APS templates and controlled formats.
• Standardize document structure, revision history, and approval workflows.
• Collaborate with engineers, QA, EHS, maintenance to validate content.
• Coordinate document reviews, approvals, and archival of superseded versions.
• Prepare training-impact assessments and retraining requirements.
• Track progress, overdue actions, and risks via weekly dashboards.
• Support audits by ensuring traceability and availability at point of use.

Skills

Document control

Technical writing

Process documentation

Cross-functional collaboration

Attention to detail

GDP / good documentation practices

MS Office / Office suite

Education

Diploma or Bachelor's Degree in Mechanical Engineering or related discipline

Tools

Microsoft Office

Electronic document-management systems

Job description

Job Description:

• Develop and design process workflows for ultra-clean product assembly in semiconductor manufacturing environments.
• Establish and maintain a complete master register of the 97 SOPs and WIs,including document owner, revision status, affected process/equipment,department, training requirements, and conversion priority.
• Work with assembly process engineers to review legacy document formats, identify obsolete or duplicate documents, and flag discrepancies between actual practices and documented instructions.
• Convert SOPs and WIs into the approved APS standard template and controlled document-management format.
• Standardize document structure, terminology, revision history, approval workflows, roles and responsibilities, safety cautions, quality checkpoints, references, and records.
• Collaborate with assembly process engineers, production supervisors, QA,EHS, maintenance, and other subject-matter experts to validate technical content.
• Embed appropriate visual controls where applicable, including photographs, diagrams, flowcharts, equipment screenshots, inspection examples, sample acceptance/rejection criteria, and PPE requirements.
• Coordinate document reviews, comment resolution, revision closure, approvals, controlled release, and archival of superseded versions.
• Prepare training-impact assessments and coordinate acknowledgement and/or retraining requirements for revised instructions.
• Track programme progress, overdue actions, review-cycle performance, and risks through a weekly dashboard.
• Support internal audit readiness by ensuring that released documents are traceable, current, approved, and available at the point of use.
• Generate and maintain documents required for design, product safety(DFMEA), and regulatory compliance.
• Ensure ongoing adherence to EHS (Environmental, Health & Safety) and quality standards, including ISO 9001, ISO 14001, ISO 13485, and AS9100D.
• Support Engineering Change Notices (ECNs) as required.
• Support urgent Purchase Requisition (PR) submissions as required.
• Verify BOM and routing accuracy when requested.

Job Requirements:

• Diploma or Bachelor's Degree in Mechanical Engineering or a relevant discipline.
• Experience in a manufacturing environment involving process documentation, SOP/WI development, quality systems, document control, technical writing, production engineering, or continuous improvement. Experience in cleanroom, optics, coating, semiconductor, precision engineering, or regulated manufacturing environments is an advantage.
• Similar experience in engineering support, project administration, or related roles is preferred.
• Experience maintaining and updating Bills of Materials (BOMs), routings, and master data systems for multiple product development projects.
• Experience documenting and tracking technical project progress, preparingstatus reports, and supporting cross-functional teams.
• Experience assisting engineers with conceptual design, detailed drawings,and BOM preparation for prototypes.
• Experience supporting assembly and verification testing of prototypes,including design transfer to production.
• Experience conducting tolerance analyses, including stack-up analysis andGD&T, on mechanical assemblies to ensure manufacturability and compliance.
• Experience providing administrative support to research and development teams, ensuring project files and regulatory documents are organized and up to date.
• Working knowledge of controlled-document practices, revision control, change management, good documentation practices (GDP), process mapping, risk-based prioritization, and Microsoft Office/electronic document-management systems.
• Ability to translate complex technical processes into clear, visual, and operator-friendly SOPs and WIs.
• Familiarity with Bills of Materials (BOMs), routings, and master data management.
• Basic knowledge of engineering drawings and the ability to interpret and translate technical documentation into clear work instructions.
• Strong organizational and documentation skills.
• Excellent attention to detail and the ability to manage multiple tasks and deadlines.
• Good teamwork and communication skills, with the ability to work effectively with engineers and non-technical personnel.
• Ability to support cross-functional and international teams.
• Willingness to learn and follow company procedures relating to quality, environmental, and safety standards.
• Fresh graduates with a Diploma or Bachelor's Degree in Engineering or a related discipline are welcome to apply.