Technical Convention Services Administrator

605 Marina Bay Sands Pte Ltd; Singapore; On-site; SGD 54,000 - 69,000; Full time

Job summary

Marina Bay Sands in Singapore is seeking an experienced administrative professional to provide comprehensive support to management and departments. The role involves preparing documents, coordinating schedules, and maintaining confidential records to ensure smooth daily operations.

You will manage communications, assist with travel arrangements and prepare meeting minutes, while contributing to procurement processes and budget tracking.

Qualifications

• Minimum 2 years of relevant experience in office administration or similar role.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication and confidentiality skills.

Responsibilities

• Provide professional administrative and secretarial support, including preparing correspondence, reports, documents, presentations and other written materials as required.
• Manage incoming correspondence, emails, calls and visitor enquiries; route matters to the appropriate team members or departments and follow up to ensure timely completion of actions.
• Maintain schedules, appointments, meetings, conference calls, travel arrangements and related coordination for management or the department when required.
• Record and/or transcribe meeting minutes and prepare documents in draft or final format, ensuring accuracy, confidentiality and timely circulation.
• Maintain effective filing and record keeping systems, including sorting, labelling, filing, retrieving and archiving physical and electronic documents, case files, contracts, licenses and administrative records.
• Prepare, submit and follow up on purchase requests, purchase orders, lease documents and related administrative paperwork for equipment, supplies, services and office sundries.
• Coordinate with vendors, Procurement, Finance and internal departments on quotation requests, approvals, delivery schedules, invoices, supporting documentation and closure of purchase-related matters.
• Assist in expense tracking, budget monitoring, budget preparation and forecasting by compiling cost information, maintaining expenditure records and preparing supporting reports for management review.
• Monitor renewal timelines for contracts, licenses, service agreements and other recurring administrative obligations; coordinate renewal documentation, approvals and follow-up actions to ensure continuity and compliance.
• Maintain office supplies, equipment records and sundries by monitoring usage, coordinating replenishment and ensuring proper documentation of deliveries and inventory movement.
• Liaise with other departments to support smooth daily operations, promote efficiency and ensure proper communication of administrative requirements.
• Monitor, track and follow up on documentation, case files, assignments and action items to ensure required timelines are met and pending matters are closed.
• Maintain confidentiality of sensitive information, records and business materials while upholding the Company’s professional reputation.
• Establish and maintain effective communication, coordination and rapport with Team Members, Management, vendors and other stakeholders.
• Perform any other duties, assignments and projects as directed by Management.

Skills

MS Office

Attention to detail

Communication skills

Organizational skills

Independent working

Education

GCE O-Level

Diploma in Business Administration

Tools

MS Office Suite

Job description

Marina Bay Sands in Singapore is seeking an experienced administrative professional to provide comprehensive support to management and departments. The role involves preparing documents, coordinating schedules, and maintaining confidential records to ensure smooth daily operations.

You will manage communications, assist with travel arrangements and prepare meeting minutes, while contributing to procurement processes and budget tracking.