Senior Administrator

605 Marina Bay Sands Pte Ltd; Singapore; On-site; SGD 54,000 - 73,000; Full time

Job summary

Marina Bay Sands in Singapore seeks a Senior Administrator to manage the office, support the Vice President and department, and ensure timely, professional handling of all administrative tasks.

Candidates should hold a Diploma and have at least four years in an office setting, with strong MS Office skills and the ability to communicate clearly; SAP knowledge is a plus, and you will uphold confidentiality and represent the company positively.

Qualifications

• Experience supporting an executive or team in a corporate office.
• Strong organizational skills and attention to detail.
• Proficient in MS Office and professional communications.

Responsibilities

• Provide administrative and clerical support to the team.
• Assist Vice President and department staff with day-to-day tasks.
• Manage mail, communications, and minute taking for meetings.
• Coordinate travel arrangements and calendar scheduling.
• Maintain filing systems and confidential records.
• Answer calls, screen inquiries, and draft communications.
• Prepare agendas and take minutes; distribute to stakeholders.
• Input and update roaster and leave records.
• Represent Marina Bay Sands in a professional manner.

Skills

Office administration

Communication skills

MS Word

MS Excel

Education

Diploma in any discipline

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

SAP

Job description

WE TAKE YOU ABOVE BEYOND Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands.

Job Summary

The primary responsibility of the Senior Administrator is to manage the office, assist the Vice President and department team, in all administrative work and to interpret the needs of the team and insure that these needs are met in a timely and positive manner. All duties are to be performed in accordance with departmental and Marina Bay Sands’ policies, practices, and procedures.

Job Responsibilities

• Provide administrative and clerical support to the team
• Perform administrative functions within the department, make discretionary decisions and interface with all appropriate departments on the property
• Collate and distribute incoming and outgoing mail
• Answer correspondence and compose meeting minutes and other department communications
• Organize and maintain file system; file correspondence and other records
• Answer and screen incoming telephone calls, take and deliver messages
• Coordinate and arrange meetings, prepare agendas, reserve facilities and record and transcribe minutes of meetings.
• Gather reference materials, compile and type statistical reports.
• Maintain confidentiality of sensitive materials.
• Arrange and coordinate travel for team members
• Input and update roaster and leave records
• Perform other related duties as assigned by Vice President
• Represent Marina Bay Sands in a positive and professional manner

Job Requirements

Education & Certification

• Diploma in any discipline preferred

Experience

• Minimum four years’ experience in an office setting

Other Prerequisites

• Ability to communicate in English both in oral and written form, interpersonal skills and professional, neat and well-groomed appearance adhering to Company’s appearance standards.
• Maintain manual dexterity to access computer via computer keyboard and operate office equipment, such as telephones, copiers, fax machine, etc., withstand various activities such as frequent walking, sitting for long periods and withstand prolonged standing, stretching, bending and kneeling without restriction.
• Four years minimum experience in an office setting.
• Working knowledge of both MS Word, Excel, PowerPoint and MS Outlook
• Working knowledge of SAP is a plus
• Good communication skills, both written and oral

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.

Marina Bay Sands is the leading business, leisure and entertainment destination in Asia. The vision was to build an integrated development that is timeless, and a landmark that possesses a distinct identity which distinguishes Singapore from other cities. Located along the Marina Bay waterfront, the integrated resort features more than 2,200 hotel rooms and suites across its three cascading hotel towers, and an extraordinary rooftop Sands SkyPark with an Infinity Pool. It also boasts the best shopping mall in Asia, the largest nightclub in Singapore, world-class celebrity chef restaurants, a theatre and a Las Vegas-style casino. Business visitors will also enjoy the extensive Meetings, Incentives, Conventions and Exhibitions (MICE) facilities featuring state-of-the-art technology, highly flexible exhibition halls, and a convention centre that can host over 45,000 delegates. Completing the line-up of attractions is ArtScience Museum at Marina Bay Sands, which plays host to permanent and marquee exhibitions.