Team Assistant

AirTrunk; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

AirTrunk in Singapore is seeking an experienced Team Assistant to support senior leaders across APAC during a period of rapid regional growth. You will manage diaries, travel, meetings and communications while coordinating with executives and partners to ensure strategic priorities are met.

You will also help prepare presentations and reports, participate in events, and collaborate with People & Culture and Marketing to align internal and external communications.

Qualifications

• Prior experience as an EA or Team Assistant supporting 2–3 senior leaders.
• Experience supporting leaders across multiple APAC regions is a strong advantage.
• Excellent organisational, communication and proactive problem-solving skills.

Responsibilities

• Provide administrative support to VPs in Singapore, including diary management, inbox management, expense management and travel.
• May coordinate arrangements and provide support to AirTrunk’s Executive Team, Chairman and Board in Singapore.
• Produce correspondence, presentations and reports, including confidential materials.
• Event planning and coordination for regional events (physical or virtual).
• Collaborate with People & Culture and Marketing teams on events and initiatives.

Skills

Executive support

Diary management

Travel arrangements

Cross-region coordination

Strong communication

Tools

MS Office Suite

PowerPoint

Excel

Job description

Want to be a part of Asia Pacific & Middle East's (APME) largest, most innovative, and rapidly growing data centre company?

AirTrunk is a technology company with a powerful purpose - to scale and sustain the relentless growth of the region’s digital future. We do this by continuously redefining and delivering hyperscale data centres that meet the needs of our customers - the world’s most transformational companies. And we’re doing so sustainably, for today and tomorrow.

Having opened Australia’s first and largest hyperscale data centres in 2017, we set our eyes on rapid expansion and now operate a platform of hyperscale data centres across the APME region. With backing from our investors, including Blackstone, this is just the beginning…

Come join the A-Team at AirTrunk, where the cloud meets the ground.

A Snapshot

As the Team Assistant, you will report to the Managing Director, Capital & Strategy, making your mark in a number of ways:

• You will support the leaders of AirTrunk’s Singapore Team during a period of exciting growth in the Asia Pacific region
• You will be instrumental in making sure our senior management’s time is efficiently used to deliver and achieve AirTrunk’s goals.

Your Day to Day

• Provide administrative support to VPs in Singapore, including diary management, inbox management, expense management and travel
• May be required to provide administrative support to the wider Singapore team, such as external meeting arrangements and travel
• May be required to coordinate arrangements and provide support to AirTrunk’s wider Executive Team, Chairman and Board during events and meetings held in Singapore
• Handle a wide range of contacts, both internally and externally
• Supervise and review administrative operating systems and procedures, making recommendations for efficiencies and improvements, where required
• Produce correspondence, presentations and reports, both of a general and confidential nature
• Participate in ad-hoc projects and activities as required by your leaders, and the broader leadership team and organisation.
• Event Planning - supports relevant business partners across regions with event-related matters which includes: events planning, coordination and implementation during events (physical or virtual)
• Liaise with AirTrunk’s People & Culture and Marketing & Communications teams to support customer and employee events and initiatives
• Communications
• Consistency - Ensure internal and external communication messaging and language is consistent across all platforms. Be the AirTrunk brand champion to the internal business partners.
• Compliance - ensure alignment of internal guidelines and compliance across internal communications, presentations and documents

Requirements

• Prior experience as an EA or Team Assistant, supporting at least 2-3 senior management level, is critical. Past experience supporting departments or teams is a strong advantage.
• Experience supporting leaders across multiple regions in APAC
• Broad knowledge of administrative processes, with highly-developed organisational and administration skills and to be able to forward plan and think strategically
• Strong business sense and excellent communication skills
• Enthusiastic and personable, collaborate closely with different levels of business partners, including senior management.
• Meticulous, with an eye for detail.
• Able to collaborate closely and coordinate effectively with different departments with the company, and with external business partners.
• Ability to work under strict timelines and to work independently.
• Self-starter; fast leaner, results driven and problem-solver.
• Resilient, flexible and agile with strong attention to detail and accuracy in all activities
• Highly-developed MS Office Suite skills, including experience in understanding board and executive presentations/reports
• Discretion when handling sensitive and confidential information.

The AirTrunk Culture

Working at AirTrunk is a once in a lifetime opportunity to fast-track your career and amplify your impact. Whilst you’re helping scale our region’s digital future, we’ll help you Grow@Hyperscale and unleash your full potential.

The pace in which we operate means you’ll feel an electric atmosphere at AirTrunk. We are a team of challengers and collaborative problem solvers who break new ground every day. We do this by living our values, going above and beyond, and being dynamic, transparent, and responsive.

Every AirTrunker brings their own unique background and diverse perspective to find solutions to problems that matter. We make sure you have everything you need to make your mark and thrive in a flexible and safe working environment, where everyone feels welcome. Our benefits empower AirTrunkers to stay positively charged.