Subcontracts Executive

Seatrium Ltd; Singapore; On-site; SGD 52,000 - 78,000; Full time

Job summary

Seatrium Ltd. requires a competent professional to manage subcontracting activities and ensure adherence to QA procedures across projects. You will coordinate with internal teams and subcontractors, drive improvements, and oversee onboarding, registration, and performance evaluation of subcontractors.

You will also prepare tender terms, conduct bid analyses, and support claims assessment for original or variation workscope, while ensuring timely information flow to Production and management.

Qualifications

• Diploma or Degree in Engineering or equivalent.
• At least 1 year of subcontracting experience with basic Production/Engineering knowledge.
• Proficient in MS Office, SAP and iSRP system.
• Good communication and interpersonal skills.
• Knowledge of contract law, local regulatory requirements and subcontracting practices.

Responsibilities

• Ensure all relevant Quality Assurance Procedures and SOPs are always observed.
• Liaise with internal department stakeholders as well as sub-contractors both in-house and out of yard.
• Lead and devise improvement initiatives for existing processes, policies and procedures.
• Maintain a list of reliable sub-contractors to complement the organization workforce through screening and registration of new sub-contractors.
• Revalidation of existing sub-contractors and post-project evaluation.
• Prepare commercial terms/bid analysis and negotiate with sub-contractors when necessary.
• Coordinate all sub-contracting work for specific projects.
• Assist Project Management on claims assessment for original/variation workscope, including cost reporting.
• Review post-project evaluations prior to final evaluation by Sub-contract Committee.
• Map subcontractors workload with Production for fair distribution and prepare reports for management reviews.

Skills

Communication skills

Interpersonal skills

Education

Diploma or Degree in Engineering or equivalent

Tools

SAP

iSRP system

Microsoft Office

Job description

Responsibilities

Ensure all relevant Quality Assurance Procedures and SOPs are always observed

Liaise with the internal department stakeholders as well as sub-contractors both in-house and out of yard

Lead and devise improvement initiatives for existing processes, policies and procedures

Maintain a list of reliable sub-contractors to complement the organization workforce through:

Screening and registration of new sub-contractors

Revalidation of existing sub-contractors

Post project evaluation of sub-contractors

Ensure adequate information/ requirements are supplied for sub-contractors’ tenders

Prepare commercial terms/ bid analysis and negotiate with sub-contractors, if necessary

Ensure the coordination of all sub-contracting work for specific projects are in place

Assist Project Management on claims assessment for original/ variation workscope, including compilation and reporting of sub-contract cost

Review the compiled post project evaluation prior to final evaluation by Sub-contract Committee

Ensure the map out of sub-contractors workload to be done in advance with Production Department and to be of fair distribution

Prepare reports and presentations for management reviews, if required

Review subcontractors’ applications/renewals for foreign workers’ permits

To manage subcontractors according to their sponsorship classifications, in areas of:

Assessing the dependency ratio

Assessing the adequacies of project values

Tracking the progress of foreign workers’ recruitment

Tracking the local workers employment activities

Conducting regular interviews to obtain workers’ feedbacks

Conducting periodical interviews remotely or at different locations if permitted, e.g., work sites, dormitories, etc

Reviewing of findings from dormitories’ inspections

Processing documents pertaining to work commencement and payment claims i.e. job cards, works orders, etc

Issuing commendations or warning letters to contractors according to their performance and levels of compliance

Handling of contractors’ delinking matters

Ad hoc duties as assigned by immediate superior

Requirements

• Possesses a Diploma or Degree in Engineering or equivalent


• At least 1 years of subcontracting experience with basic Production and/ or Engineering knowledge


• Proficient in Microsoft Office, SAP and iSRP system


• Possesses good communication and interpersonal skills


• Basic knowledge of contract law, local regulatory requirement and subcontracting nature of business and systems


• Possesses updated knowledge and understanding in corporate compliance, labour policies and procedure and employment laws


• Possesses updated knowledge of market rates of labour and specific services for the organization’s construction activities


• Possesses basic knowledge of offshore and marine construction capabilities and production facilities

Location(s):

Seatrium (SG) Pte. Ltd.

Tuas Yard

Pioneer Sector 1, Singapore 628437

(Islandwide transport provided)

Tuas Boulevard Yard

80 Tuas South Boulevard, Singapore 637051

(Islandwide transport provided)

Working Hours:

Monday - Thursday: 8:00am - 5.15pm

Friday: 8:00am - 4.30pm

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.