Studio Admin & Operations Coordinator (Part-Time)

CHANKERK FINE ARTS PTE. LTD.; Singapore; On-site; SGD 16,000 - 22,000; Part time

Job summary

CHANKERK FINE ARTS PTE. LTD. in Singapore is seeking a reliable Admin & Studio Operations Assistant on a part-time basis to support class administration, customer service, CRM, and studio logistics.

The role requires strong organization, proactive communication, and comfort with data entry, payments, and IT coordination. You will work at My Art Space – Dhoby Ghaut, five days per week, including one weekend, helping keep classes running smoothly and clients satisfied.

Qualifications

• Previous experience in administration, customer service, sales support, education, studio, or similar environments is preferred.
• Good communication skills with a polite, friendly, and professional manner.
• Comfortable communicating with customers through WhatsApp, phone calls, and face-to-face interactions.
• Strong organizational skills with good attention to detail.
• Able to manage multiple tasks and prioritize work effectively.
• Comfortable working with computers, Microsoft Office/Google Workspace, CRM systems, and basic administrative software.
• Able to learn and adapt to new systems and software quickly.
• Good problem-solving and follow-up skills, especially when coordinating with IT, cleaning companies, or other external/internal teams.

Responsibilities

• 1) Class Administration & Attendance: Maintain and update daily class attendance records; remind teacher to mark attendance; prepare attendance reports; prepare certificates.
• 2) Customer Service & WhatsApp Communication: Respond to WhatsApp, Email, and Social Media messages; handle enquiries; provide accurate course information; assist with calls.
• 3) General Administrative Support & Data Entry: Assist daily administration and coordination of classes/workshops; inform students about schedules; manage documents and monthly workshop reports; data entry in CRM.
• 4) CRM System & IT Coordination: Maintain CRM for bookings and invoices; coordinate with IT; report issues and assist with system improvements.
• 5) Payment & Invoice Administration: Collect/process fees; ensure proper recording; issue invoices; maintain payment records.
• 6) Stock-Taking & Inventory Management: Regular stock-taking; monitor supplies; report replenishment; organize studio supplies and equipment.
• 7) Studio Operations, Cleanliness & Cleaning Staff Coordination: Ensure studio clean and organized; coordinate cleaning schedule; supervise cleaning quality; assist with setup for classes.

Skills

Communication

Organization

Customer service

Data entry

Tools

CRM systems

MS Office/Google Workspace

Job description

CHANKERK FINE ARTS PTE. LTD. in Singapore is seeking a reliable Admin & Studio Operations Assistant on a part-time basis to support class administration, customer service, CRM, and studio logistics.

The role requires strong organization, proactive communication, and comfort with data entry, payments, and IT coordination. You will work at My Art Space – Dhoby Ghaut, five days per week, including one weekend, helping keep classes running smoothly and clients satisfied.