ADMIN ASSISTANT (PART-TIME) SAT & SUN

My Art Studio Pte Ltd; Singapore; On-site; SGD 12,000 - 15,000; Part time

Job summary

My Art Studio is seeking an Administrative Assistant to support daily operations, interact with students and parents, and assist in sales and marketing efforts at our Serangoon Garden location.

The role covers customer service, registrations, scheduling, and documentation, with responsibilities spanning office tasks, basic accounting, and facilities support. Part-time with potential for full-time, 10–18 hours weekly, including weekends.

Qualifications

• Minimum one year of counter service experience preferred.
• Fluent English (spoken and written).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Basic graphic design skills and familiarity with design tools.
• Strong organizational skills and ability to multitask.
• Interest or knowledge in music and art.
• Willingness to commit to permanent part-time role for at least 12 months.
• Educational background as stated (Higher Secondary/Pre-U/'A' Level, Diploma or higher).

Responsibilities

• Manage counter duties including handling enquiries and collecting fees accurately and timely.
• Process and follow up on student registrations and payments to ensure accurate fee collection.
• Schedule student lessons and coordinate with teachers on lesson plans and replacements.
• Deliver responsive customer service by proactively following up on emails, walk-ins, and social media enquiries.
• Apply strong product knowledge to support parents’ inquiries and assist in marketing and promotion efforts.
• Assist in preparing sales proposals for services, products, materials, and books.
• Maintain and organize office supplies, equipment, and inventory to support daily operations.
• Update and ensure accuracy of student database records and maintain organized filing systems.
• Prepare reports, presentations, and documentation for internal and external stakeholders.
• Manage incoming and outgoing correspondence with timely and appropriate responses.
• Provide administrative and operational support to the director.
• Oversee facilities management for studio spaces.
• Perform basic accounting tasks including tracking expenses, timesheets, and invoices.
• Undertake ad hoc tasks such as marketing research, light bookkeeping, and additional administrative duties as assigned.
• Adapt work schedule to cover part-time hours averaging 10-18 per week, including weekdays, weekends, and evenings for studio events.

Skills

Microsoft Office

Graphic design tools

Social media / digital marketing

Communication skills

Organizational skills

Independent working

Problem solving

Customer service

English proficiency

Counter service experience

Music / art interest

Education

Higher Secondary / Pre-U / 'A' Level / Diploma

Tools

Graphic design software

Job description

Company Overview

My Art Studio (www.myartstudio.sg) offers creative art programmes for children aged 3-12, focusing on holistic creativity. We operate in primary schools, childcare centres, and our studio, also providing adult art jamming and corporate team-bonding sessions.

Job Summary

The Administrative Assistant supports daily operations through customer service and administrative tasks, ensuring smooth office functions and positive engagement with students, parents, and staff in a dynamic environment.

Responsibilities

• Manage counter duties including handling enquiries and collecting fees accurately and timely
• Process and follow up on student registrations and payments to ensure accurate fee collection
• Schedule student lessons and coordinate with teachers on lesson plans and replacements
• Deliver responsive customer service by proactively following up on emails, walk-ins, and social media enquiries
• Apply strong product knowledge to support parents’ inquiries and assist in marketing and promotion efforts
• Assist in preparing sales proposals for services, products, materials, and books
• Maintain and organize office supplies, equipment, and inventory to support daily operations
• Update and ensure accuracy of student database records and maintain organized filing systems
• Prepare reports, presentations, and documentation for internal and external stakeholders
• Manage incoming and outgoing correspondence with timely and appropriate responses
• Provide administrative and operational support to the director
• Oversee facilities management for studio spaces
• Perform basic accounting tasks including tracking expenses, timesheets, and invoices
• Undertake ad hoc tasks such as marketing research, light bookkeeping, and additional administrative duties as assigned
• Adapt work schedule to cover part-time hours averaging 10-18 per week, including weekdays, weekends, and evenings for studio events

Preferred competencies and qualifications

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic graphic design tools
• Familiarity with social media platforms and digital marketing strategies
• Strong written and verbal communication skills for effective interaction with team members and external contacts
• Excellent organizational skills with attention to detail to manage multiple tasks simultaneously
• Ability to work independently, take initiative, and prioritize tasks effectively
• Strong problem-solving skills and adaptability to changing situations
• Customer-oriented mindset with experience in providing excellent service
• Positive attitude, willingness to learn, and ability to work well in a team environment
• Interest or knowledge in music and art
• Minimum one year of counter service experience preferred
• Educational background at Higher Secondary/Pre-U/'A' Level, Diploma, or Advanced/Higher/Graduate Diploma
• Commitment to permanent part-time role for at least 12 months
• Fluent proficiency in English (spoken and written) to communicate effectively in customer service and administrative tasks

Other Information

• Location: Serangoon Garden, Singapore
• Working hours: At least two weekdays between 10am to 7pm and weekends (Saturday or Sunday) between 9am to 5pm
• Salary: $9-11 per hour, depending on qualifications and experience
• Job Types: Permanent Part-Time with potential for full-time conversion for career advancement
• Only shortlisted candidates will be contacted for interviews