Strategic Facilities & Asset Management Lead

Singapore Polytechnic; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Singapore Polytechnic is seeking a skilled Facilities and Assets Management professional to coordinate maintenance programmes, manage contracts and drive campus improvement projects. The role involves liaising with schools, vendors and service providers to ensure safe, compliant and efficient facilities operations on campus.

The successful candidate will oversee procurement, tender administration, budgeting and project close-out, while delivering high-quality service and continuous improvement

Qualifications

• Minimum diploma or degree in Facilities Management, Estate Management, Project Management (or related discipline).
• Minimum 5 years of relevant working experiences in facilities management, contract administration, operational services management or project management.
• Experience in tender preparation, procurement administration and contract management.
• Experience in Addition & Alteration (A&A), upgrading or facilities improvement projects.

Responsibilities

• Support Singapore Polytechnic’s Facilities and Assets Management matters, including coordination and administration of landscape maintenance, pest control, carpark operations, facilities improvement works, projects, procurement and tender administration, as well as the management of SP-appointed FM contractors, service providers and carpark operators.
• Manage and administer FM services, maintenance programmes and operational contracts to support safe, reliable and effective campus operations.
• Plan, organise and coordinate maintenance activities, facilities services, A&A works and improvement projects to meet operational and user requirements.
• Oversee contractors, consultants and service providers to ensure works and services are delivered in accordance with contract specifications, service standards, safety requirements and regulatory requirements.
• Coordinate with schools, departments, users and stakeholders to address maintenance needs, service concerns, operational issues and project requirements.
• Conduct site inspections, audits, investigations and performance reviews to monitor service quality, contractor performance, compliance and areas for improvement.
• Administer maintenance contracts and project matters, including scope definition, budgeting, procurement support, approvals, records, variation orders, claims, implementation and close-out.
• Monitor project schedules, milestones, risks, deliverables, budgets and expenditure to ensure timely, safe and cost-effective completion of works.
• Prepare and maintain management papers, reports, presentations, procurement submissions, project documentation and other records in accordance with SP policies and procedures.
• Provide operational and technical inputs in meetings, maintenance reviews, service performance discussions and project coordination sessions.
• Identify and support service, maintenance, asset and process improvement initiatives to enhance operational efficiency, service quality and campus user experience.
• Keep abreast of relevant industry practices, emerging technologies, Singapore Standards and regulatory requirements relating to facilities management, building maintenance and service delivery.
• Support departmental initiatives and contribute to continuous improvement in facilities management, asset management and operational excellence.

Skills

Facilities Management

Contract Administration

Project Management

Stakeholder Management

Analytical Thinking

Communication Skills

Education

Diploma or Degree in FM/Estates/PM

Tools

BIM

Job description

Singapore Polytechnic is seeking a skilled Facilities and Assets Management professional to coordinate maintenance programmes, manage contracts and drive campus improvement projects. The role involves liaising with schools, vendors and service providers to ensure safe, compliant and efficient facilities operations on campus.

The successful candidate will oversee procurement, tender administration, budgeting and project close-out, while delivering high-quality service and continuous improvement