Stationed Property Executive

Cushman & Wakefield; Singapore; On-site; SGD 54,000 - 78,000; Full time

Job summary

Cushman & Wakefield Singapore is seeking a Stationed Property Executive to support facilities at a designated location. You will oversee day-to-day operations, respond to tenant needs, and ensure safety, quality, and environmental programs align with client goals.

The role emphasizes coordinating with contractors, managing CMMS, and conducting regular building inspections, with responsibilities across reporting, meetings, and renewals. This is a hands-on, on-site position based in Singapore.

Qualifications

• Acknowledge work requests and update CMMS promptly.
• Coordinate with term contractors and ensure quality standards.
• Conduct building inspections twice a week and report findings.
• Prepare minutes for site meetings (CCMC/MA) and actions.
• Plan license renewals and ASD checks for each location.

Responsibilities

• Respond to inquiries on ongoing work and tenant concerns.
• Escalate issues to the Facilities Manager when needed.
• Maintain accurate records in CMMS and related systems.
• Assist with cost estimation for ad-hoc works and RFAs.
• Ensure compliance with contractual obligations and safety programs.

Skills

CMMS

Contractor coordination

Site inspections

Job description

Job Title

Stationed Property Executive

Job Description Summary

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

Job Description

• Acknowledge all work requests and update the CMMS with follow-up actions within the required response times. Once the work is completed and verified, to ensure case is properly closed in the CMMS. To update the PM/BM for tracking of all works related to CC.
• The Property Executives will assist CC to call for cost estimate for all ad-hoc works, and carry out all site measurements and records, put up Request for Approval (RFA) form for approval.
• Roving PEs shall be stationed at the designated Community Centre, Club, or Building when not roving between sites.
• Coordinate and supervise all works with the Term Contractors (TC) and ensure that all works are carried out in accordance with the specified schedules, quality standards, and contractual obligations.
• For all works, evaluate and conduct joint measurements (where necessary) with contractors on their claims for all Work Orders.
• Verify and endorse service reports and invoices, ensuring that all work carried out is in compliance with contract requirements.
• Respond to all queries related to ongoing work, property management, or operational concerns. Ensure that queries are addressed promptly and effectively, escalating issues to the Property Manager (PM) when necessary.
• To conduct building inspections twice a week for each Community Centre/Club/Building and submit the inspection report along with photos (attach photos to the report using Report and Run app) and upload in CMMS inspection module.
• Conduct monthly audit if required and submit to the TC (with a copy to the PM).
• Instilling a culture of workplace safety and behavior among team members and TC.
• Conduct the Customer Satisfaction Survey twice a year (every 6 months).
• Prepare and compile all necessary information for all site meetings (such as CCMC and MA operations meeting) and attend as required, with the writing of minutes.
• Plan and coordinate all necessary license renewal activities (such as Annual Shutdown(ASD) and Water Tank Cleaning) for each Community Centre/Club/Building and submit ASD checklist to CMMS.
• Respond to incidents on site, coordinate with CC and contractors to recover services and minimize operations disruptions.

INCO: “Cushman & Wakefield”