Sr Executive, Cadence P1 (2-year contract)

Tan Tock Seng Hospital; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Tan Tock Seng Hospital in Singapore seeks an experienced administrator to support senior researchers and project leads with documentation, approvals, and data-management coordination across research projects.

The role focuses on paperwork, coordinating ethics, grant applications, regulatory submissions, meeting scheduling and minute-taking, and maintaining SOPs and data dictionaries, ensuring ethical compliance and smooth project progress.

Qualifications

• Bachelor's degree in a relevant discipline.
• Strong administrative, organisational, and coordination skills.
• Meticulous with documentation and data quality processes.
• Good communication and stakeholder management skills.
• Proficient in Microsoft Office applications.
• Experience in research administration, project coordination, or data management is an advantage.

Responsibilities

• Coordinate and manage research projects, ensuring timely milestones and deliverables.
• Prepare forms for ethics submission, grant submission, and regulatory approval.
• Schedule internal and external project meetings; take and distribute accurate minutes.
• Maintain project documentation including SOPs, core access forms, quality reports, and data dictionaries.
• Assist investigators to collate and compile research data for reports and presentations.
• Ensure all research activities are documented and compliant with ethical standards.
• Coordinate data transfer logistics and data ingestion across data sources.
• Collaborate with multidisciplinary teams, including leads from public healthcare institutions.
• Perform quality control audits to ensure data accuracy and integrity.
• Document data profiling, quality assurance, archiving data workflows, and codebooks.

Skills

Administrative skills

Coordination

Communication

MS Office proficiency

Education

Bachelor's degree in a relevant discipline

Job description

Overview:

To provide essential administrative, project management, and data management coordinationsupport to senior researchers and project leads in their respective research projects, ensuring alldocumentation and approval processes are efficiently managed and facilitating the flow of researchdata

Responsibilties:

The focus of the specific duties is heavily on paperwork, administrative process management, and coordinating data transfer logistics.

Project Administration & Coordination:

• Assist in coordinating and managing research projects, ensuring timely completion of project milestones and deliverables.
• Manage and process project-related paperwork, including preparing forms for ethics submission, grant submission, and regulatory approval.
• Coordinate and schedule internal and external project meetings, and be responsible for accurate minute taking and distribution.
• Upkeep and maintenance of project documentation, including Standard Operating Procedures (SOPs), core access forms, quality reports, and data dictionaries.
• Assist the Principal Investigators to collate and compile research data for reports and presentations.
• Ensure all research activities are accurately documented and comply with ethical standards.

Data Management Facilitation & Quality Control:

• Assume the coordinating role in managing the data transfer and data ingestion among data sources/repositories. This includes facilitating the process post approval for data transfer.
• Work collaboratively within multidisciplinary teams, including leads from public healthcare institutions.
• Perform quality control (QC) audits and validation on data to ensure accuracy, consistency, and integrity of datasets.
• Assist in documenting in data profiling, quality assurance, archiving data workflow, and codebooks.

Requirement:

• Bachelor's degree in a relevant discipline.
• Strong administrative, organisational, and coordination skills.
• Meticulous with documentation and data quality processes.
• Good communication and stakeholder management skills.
• Proficient in Microsoft Office applications.
• Experience in research administration, project coordination, or data management is an advantage.