Assistant Manager (Project Management Operations) (Contract)

NHG Health; Singapore; On-site; SGD 60,000 - 90,000; Part time

Job summary

Tan Tock Seng Hospital is seeking an Assistant Manager (Project Management Operations) on a contract basis to support the PMO in coordinating start-up and operational readiness of extramurally funded research projects in Singapore. You will liaise with PIs and internal departments to expedite manpower, procurement, and approvals, ensuring governance-aligned submissions.

You will draft papers, track milestones, and facilitate communications among clinical and administrative stakeholders to enable

Qualifications

• Degree in life sciences, healthcare administration, business, project management, or a related field.
• Experience in healthcare or research administration is advantageous.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Coordinate project start-up enablement and institutional navigation with PIs and internal departments.
• Track manpower recruitment, procurement, and committee clearances for timely project activation.
• Prepare approval papers, memos, and proposals aligning with governance standards.
• Support stakeholder engagement, briefings, and operational huddles with project teams.

Skills

Detail-oriented

Communication skills

Microsoft Office

Documentation

Stakeholder engagement

Independent work

Education

Life sciences / healthcare administration / business / project management degree

Tools

Microsoft Office

Job description

Assistant Manager (Project Management Operations) (Contract)

Institution: Tan Tock Seng Hospital

Family Group: Administration

JOB SUMMARY

The incumbent supports the Manager of the Project Management Operations (PMO) in coordinating the start-up and operational readiness of extramurally funded research projects. This includes hands-on work in coordinating project manpower, procurement, and hospital clearances, as well as supporting stakeholder engagement and committee submissions. The role plays a key part in enabling the smooth and timely activation of complex research projects, contributing to TTSH’s strategic vision of Academic Health Excellence.

MAIN DUTIES AND RESPONSIBILITIES

SPECIFIC (80%)

• Project Start-Up Enablement & Institutional Navigation
• Work closely with Principal Investigators (PIs) to compile project requirements and track key start-up tasks such as manpower recruitment, procurement, and committee clearances.
• Coordinate with HR, Finance, Procurement, IT, and other departments to expedite internal processes and approvals required to launch research activities.
• To guide PIs through hospital processes, tailoring support based on project type and complexity.
• Monitor timelines and flag delays or unresolved issues to the PMO Manager; follow up on action items with internal departments.
• Documentation and Proposal Preparation
• Draft and prepare approval papers, memos, or proposals to support project implementation or process improvement, including justifications for manpower, funding, or institutional support.
• Ensure submissions meet hospital governance standards and are aligned with committee templates or expectations.
• Maintain a library of reference documents, templates, and trackers to support consistent reporting and institutional readiness.
• Project Coordination and Stakeholder Engagement
• Support planning and conduct of project briefings, kick-off meetings, and operational huddles with project teams and stakeholders.
• Track project milestones and generate summary updates for internal reporting or CRIO review.
• Support communication between project teams and internal departments to troubleshoot issues and clarify requirements.

GENERAL (20%)

• Participate in internal process improvement efforts and support for CRIO and Academic Health Excellence initiatives as required (e.g., Academic Health Day, etc.).
• Participate in relevant hospital committees or working groups to champion implementation enablers and research integration.
• Undertake other duties as assigned by the Supervisor / Head of department to support CRIO’s strategic priorities and overall research ecosystem development.

JOB REQUIREMENTS

EDUCATION

• Degree in life sciences, healthcare administration, business, project management, or a related field.

TRAINING / SKILLS

• Detail-oriented, self-motivated, able to manage multiple priorities effectively, and work independently with minimal supervision.
• Familiar with institutional processes such as hiring, procurement, ethics/IRB, or clinical research operations.
• Strong administrative and documentation skills, including proficiency in Microsoft Office and writing for formal submissions.
• Strong communication (both written and verbal) and interpersonal skills to interface clearly with stakeholders (clinical and administration).

EXPERIENCE

• Prior experience in healthcare, research administration, project coordination or hospital operations is an advantage.