Sr Asst Manager, RAI ACP (2-year Contract)

NHG Health; Singapore; On-site; SGD 52,000 - 78,000; Full time

Job summary

NHG Health seeks an Sr Asst Manager to support the Rheumatology, Allergy and Immunology Academic Clinical Program (RAI ACP) at Tan Tock Seng Hospital. This role coordinates administrative operations, budget requests, and programme reporting to ensure seamless clinical, research and education activities.

The incumbent will liaise with NHG Health, LKCMedicine, APO and AHS to maintain compliance, manage communications and organize ACP meetings and conferences.

Qualifications

• Degree in any discipline is required.
• 2–4 years of working experience in healthcare or education is advantageous.
• Experience with academic faculty and laboratory management is advantageous.
• Proven project management and stakeholder coordination abilities.
• Strong problem-solving and analytical skills.
• Excellent interpersonal and written communication skills.
• Meticulous, well-organised, and able to multitask.

Responsibilities

• Provide comprehensive administrative support to the RAI ACP.
• Coordinate annual workplan formulation and budget requests.
• Liaise with Academic Partnership Office for submissions.
• Track and present ACP deliverables and performance indicators.
• Assist in preparing financial statements, reports, and milestones.
• Support research and education programme reports for committees.
• Coordinate compliance with NHG Health and LKCMedicine policies.
• Secretariat support for ACP meetings and events.
• Coordinate ACP communications, engagement activities, and conferences.
• Ensure ACP activities comply with policies and governance.

Skills

Project management

Stakeholder management

Policy compliance

MS Office proficiency

Analytical thinking

Communication skills

Organizational skills

Team player

Education

Degree in any discipline

Tools

Microsoft Office

Job description

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Sr Asst Manager, RAI ACP (2-year Contract)

Institution: Tan Tock Seng Hospital

Family Group: Administration

You will be an integral part of the Rheumatology, Allergy and Immunology (RAI) Academic Clinical Program (ACP), which is part of the NHG Health-LKCMedicine-NTU Academic Health System (AHS) and is hosted at Tan Tock Seng Hospital (TTSH). The ACP Administrator will be responsible for providing comprehensive administrative support to the RAI ACP. This role serves as the operational backbone of the ACP, ensuring seamless coordination between clinical, research, and educational activities whilst maintaining compliance with institutional policies and procedures.
Some of the Key Responsibilities Include

• Administrative support in annual workplan formulation by the RAI ACP Chair and Vice-Chairs.
• Prepare annual ACP budget requests according to workplans.
• Liaise with the Academic Partnership Office (APO) to ensure timely submissions of annual workplans and budget requests.
• Collating, tracking and presenting performance indicators of ACP deliverables at regular intervals.
• Assist ACP Chair in preparing reports of financial statements, progress reports and milestones for AHS Management Committee review and endorsement.
• Assist mid-level staff in preparing reports of research and education programmes for the AHS Steering Committee review.
• Work with NHG Health and LKCMedicine Finance, HR, Research and Education Offices to ensure compliance with policies.
• Secretariat support for all ACP-related meetings and events.
• Support ACP in organising ACP-specific communications, engagement activities, outreach events and medical conferences
• Ensure that ad hoc activities in ACP are conducted in accordance with LKCMedicine and NHG Health’s policies.
• Work with LKCMedicine Office of Faculty Affairs to administer ACP joint and adjunct faculty appointments and reappointments.
• Support the ACP in coordinating programme-specific communications, engagement initiatives, outreach activities, and medical conferences.
• Provide research administrative support, e.g. IRB submissions, regulatory documentation, and compliance processes.
• Oversee research laboratory administration such as coordinating lab operations, maintaining documentation and inventory, and ensuring compliance with institutional and safety guidelines.

Job Requirement

• Degree in any discipline.
• 2 to 4 years of working experience in a healthcare or education setting would be advantageous.
• Prior working experience with academic faculty would be advantageous.
• Prior laboratory management (especially immunology and/or molecular lab) experience would be advantageous.
• Proficient in managing projects and different stakeholders
• Problem-solving skills and the ability to analyse and convey complex information.
• Good interpersonal and communication skills (oral and written).
• Meticulous, well-organised and able to multitask efficiently.
• Resourceful and proactive team player, with a positive attitude and a keenness to learn and grow.
• Proficient in Microsoft Office applications.