Solar Project Coordinator — Hybrid, 5-Month Contract

RecruitFirst Pte. Ltd; Singapore; Hybrid; SGD 36,000 - 43,000; Part time

Job summary

RecruitFirst Pte. Ltd. is seeking a Project Coordinator to support the Project Management team in Singapore.

The role focuses on administrative and operational tasks, ensuring smooth day-to-day execution by managing project documents, procurement deliveries, and site coordination between the office and field teams. You will draft permits, coordinate access, track vendors, prepare client reports, and assist finance with proof-of-work documents to trigger payments.

Qualifications

• Diploma or Higher NITEC in Mechanical/Electrical Engineering, Sustainable Energy, Building Facilities Management or related business administration diploma with project experience.
• At least 3 years of administrative or coordination experience, ideally in construction, M&E, solar EPC, or facilities management.

Responsibilities

• Document Control & Management: Organize, update, and maintain project documents including drawings, tests, calculations, and manuals.
• Permit & Access Coordination: Draft permit applications, risks, method statements; manage site access passes with owners.
• Procurement & Vendor Tracking: Liaise with suppliers to track manufacturing and shipping timelines for solar panels, inverters, HVAC equipment.
• Meeting & Progress Administration: Schedule progress meetings, take minutes, and compile weekly status reports with site photos.
• Billing Support: Compile proof-of-work documents and delivery orders for vendor payments.

Skills

Project coordination

Document control

Procurement tracking

Meeting & reporting

Billing support

Education

Engineering/NITEC Diploma

Job description

RecruitFirst Pte. Ltd. is seeking a Project Coordinator to support the Project Management team in Singapore.

The role focuses on administrative and operational tasks, ensuring smooth day-to-day execution by managing project documents, procurement deliveries, and site coordination between the office and field teams. You will draft permits, coordinate access, track vendors, prepare client reports, and assist finance with proof-of-work documents to trigger payments.