Skilled Administrative Assistant

Global Data Centers Americas, Inc.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

NTT Global Data Centers in Singapore seeks a skilled Administrative Assistant to provide comprehensive executive support, manage calendars, coordinate meetings, and handle confidential tasks. You will prepare regular reports and assist with travel, events, and expense reporting.

The role requires strong MS Office skills, meticulous attention to detail, and the ability to work independently in a fast-paced environment, with a focus on flawless communication and cross-functional coordination.

Qualifications

• High school diploma or equivalent.
• Experience in administrative roles.
• Strong MS Office skills.
• Excellent communication and problem-solving skills.

Responsibilities

• Provides administrative and secretarial support to relieve Executives and Line Managers of routine duties.
• Conducts basic data analysis and prepares regular reports.
• Schedules appointments and coordinates team meetings.
• Liaises between departments and external stakeholders to ensure smooth operations.
• Plans and coordinates travel, events, and expense reporting.
• Supports ad hoc projects and prepares analytics as required.

Skills

MS Office proficiency

Time management

Communication skills

Organisational skills

Multi-tasking

Problem-solving

Attention to detail

Data analysis

SAP experience

Education

High school diploma or equivalent

Tools

SAP

Job description

Make an impact at NTT Global Data Centers

Join NTT Global Data Centers and be part of a team that drives innovation and sustainability in the digital world. With over 150 data centers across more than 20 countries globally, we offer unparalleled opportunities to work on cutting-edge technology and transformative projects. Experience a collaborative, innovative, and inclusive workplace where your ideas are valued, and your growth is supported.

Your role at a glance

Skilled Administrative Assistant is provides comprehensive administrative and secretarial support to executives and senior leaders, managing schedules, coordinating meetings, and handling confidential tasks. Conducts basic data analysis and prepares regular reports while maintaining office systems, policies, and supplies. Acts as a key liaison for internal and external stakeholders, ensuring seamless communication and coordination. Organises travel, events, and expense reporting, while supporting ad hoc projects and visitors. Demonstrates strong proficiency in MS Office, excellent organisational, communication, and problem-solving skills, and the ability to prioritise tasks effectively. Brings solid experience in administrative roles, with high attention to detail and the capacity to work independently in a fast-paced environment.

What we are looking for

Key Roles and Responsibilities:

• Provides administrative and secretarial support to relieve Executive, and/or Line Managers of administrative duties


• Executes some data analysis task


• Provides assistance with organising and scheduling appointments/team meetings


• Coordinates activities between departments and outside stakeholders


• Works on activities of a critical or confidential nature


• Provides assistance by planning meetings and take/capture detailed minutes


• Provides assistance with ad hoc project requirements as and when required


• Provides assistance in the preparation of regularly scheduled analytics and reports


• Updates and maintains office policies and procedures


• Orders office supplies and research new deals and suppliers


• Provides assistance by booking travel arrangements as and when required


• Submits and reconcile routine expense reports


• Provides general support to visitors


• Acts as the point of contact for internal and external clients


• Plans office events as and when required


• Provides assistance with any other administrative-type task requests

Knowledge, Skills and Attributes:

• Excellent knowledge of office management systems and procedures


• Excellent knowledge of office equipment, such as printers etc.


• SAP experience or working knowledge preferable


• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)


• Time management skills and the ability to prioritize work


• Excellent attention to detail and problem-solving skills


• Excellent written and verbal communication skills


• Organisational skills with the ability to multi-task


• Ability to work on tasks of a critical/confidential nature


• Ability to support Executive/Senior Leaders

Academic Qualifications and Certifications:

• High school diploma or equivalent

Required Experience:

• Solid demonstrated administrative experience in a similar type of role

Who we are

As the third largest data center provider, we operate over 150 data centers in more than 20 countries and regions. We understand that every business - large and small - has its own unique needs and goals. We offer local-to-global data center expertise, aligned with our connected platform of AI-ready data centers to create solutions that enable our clients to seamlessly scale their digital businesses, anywhere and anytime.