Site Operations & Administration Coordinator

PHAMOUS HARMONY PROPERTY SERVICES PTE. LTD.; Singapore; On-site; SGD 30,000 - 52,000; Full time

Job summary

PHAMOUS HARMONY PROPERTY SERVICES PTE. LTD. is seeking an organized Site Administrative Coordinator to support site operations at Tampines Industrial Building.

The role emphasizes liaison with tenants and service providers, document management, and on-site filing. Responsibilities include updating strata records, preparing meeting documents, handling correspondence, collecting quotations, and maintaining project handbooks.

Responsibilities

• Liaise with tenant or SP at Site
• Do rounding check to the unit for any complain
• Familiar with MCST accounts and experience with MA industries
• Meeting document preparation, the Manager will advise the work details
• Record feedback and complaints
• Co-ordinating the overall job scope on sites filing
• Summarizing account collections
• Responding to emails, letters, and correspondence
• Follow-up schedule contract agreement and legal case
• Training on I-base System
• Collect quotations and prepare a summary of quotes for the repair work
• Customer services to call and feedback
• Audit and keep the document of filing for all job sites
• Update Strata Roll and a project handbook
• Renew all certificates and services contracts for no man-site
• As per instructed or task allocated by the Superior
• Database input for account & operation matters
• Follow up on the portal update such as Qonerstone and Google form
• Preparing for AGM document, EOGM or etc
• Any instruction or job task is assigned

Job description

PHAMOUS HARMONY PROPERTY SERVICES PTE. LTD. is seeking an organized Site Administrative Coordinator to support site operations at Tampines Industrial Building.

The role emphasizes liaison with tenants and service providers, document management, and on-site filing. Responsibilities include updating strata records, preparing meeting documents, handling correspondence, collecting quotations, and maintaining project handbooks.