Senior Private Wealth Office Controls Lead

The Japan Research Institute, Limited (Singapore Branch); Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

The Japan Research Institute, Limited (Singapore Branch) seeks an AVP - Private Wealth Office Controls Manager to lead office administration for PWG client relationship activities in Singapore. You will oversee records, audits, data controls, and cross-functional coordination to ensure efficiency and compliance.

Responsibilities include budgeting, travel, procurement, billing, and document filing, with a focus on process improvement and stakeholder liaison across local and regional offices.

Qualifications

• Diploma in business administration or equivalent.
• Minimum 15 years’ experience within financial institution / banking related roles.
• Self-starter with excellent organizational, analytical, and problem-solving skills.
• Proficiency in Word, Excel, Power Point, Outlook, Teams, Google Workspace, Zoom, Cisco Webex, SAP, Concur, Slack, Quip, Coupa, Workday.

Responsibilities

• Office procurement management and control
• Prepare and process expense claims, purchase orders, and maintain accurate gift records in compliance with company policy.
• Oversee general office and administration functions to maintain efficient and uninterrupted day to day operations
• Plan and execute department offsites & initiatives. Cross functional collaboration for company-wide events
• Track departmental budgets, monitor expenditures, and ensure financial compliance.
• Calendar management: scheduling meetings (local and across multiple time-zones)
• Within own mandate and remit, act as primary liaison for internal and external stakeholders
• Uphold strict confidentiality when handling sensitive materials, strategic discussions and executive communications
• Travel arrangement including flight bookings, accommodation, logistics arrangements and visa applications
• Ensure logistics, rooms/desk, PC is arranged when travelling to regional offices
• Obtain staff travel, entertainment approval through online systems
• Ensure team adhere to company policy ie travel, gifts and entertainment expenses
• Billings and track payment status
• Track staff leave, business trips
• Attend to local clients and overseas visitors
• Filing of administration and transaction documents as per established processes
• Identify opportunities to streamline and automate existing administrative processes
• Ad-hoc assignments

Skills

Organizational excellence

Analytical thinking

Problem solving

Multitasking

Education

Business administration diploma or equivalent

Tools

Word

Excel

PowerPoint

Outlook

Teams

Google Workspace

Zoom

Cisco Webex

SAP

Concur

Slack

Quip

Coupa

Workday

Job description

The Japan Research Institute, Limited (Singapore Branch) seeks an AVP - Private Wealth Office Controls Manager to lead office administration for PWG client relationship activities in Singapore. You will oversee records, audits, data controls, and cross-functional coordination to ensure efficiency and compliance.

Responsibilities include budgeting, travel, procurement, billing, and document filing, with a focus on process improvement and stakeholder liaison across local and regional offices.