Senior or Executive

Public Service Division; Singapore; On-site; SGD 56,000 - 89,000; Full time

Job summary

Public Service Division is seeking a Senior/Executive to provide comprehensive secretarial and administrative support to directors and the division. You will coordinate internal and external meetings, assist with budget tracking, and handle logistics for events with external stakeholders in a dynamic government environment.

You will consolidate inputs across divisions, assist with onboarding, procurement, and office administration, including space planning and asset coordination.

Qualifications

• At least 3 years of relevant experience in records, information and/or document management functions.
• Experience in corporate administration.
• Team player with strong inter-personal and analytical skills, meticulous and able to work well under pressure.

Responsibilities

• Provide secretarial support to director(s).
• Coordinate division’s budget and liaise with Finance for budget utilisation.
• Arrange internal and external meetings and provide logistic support for events/workshops with external stakeholders.
• Coordinate and consolidate inputs from divisions on decarbonisation matters (e.g. surveys).
• Arrange transport and accommodation for overseas trips and process related claims.
• Assist in onboarding for new officers/interns and support office activities (e.g. space planning, Asset Coordinator).
• Procurement of goods and services from PO to receipt and invoice verification.

Skills

Records management

Administrative support

Team player

Analytical skills

Job description

As a Senior / Executive, the broad area of your job responsibilities includes the below.

[What you will be working on]

Key Responsibilities

Provide secretarial support to director(s)

• Provide coordination and administrative support to the division including arranging both internal and external meetings;
• Provide full logistic support in hosting events/workshops with external industry stakeholders;
• Assist in coordinating and consolidating inputs from various divisions in MPA on decarbonisation related matters (e.g. surveys)
• Arranging transport and accommodation for overseas trips for MDD officers including making claims for officers;
• Assist the division in making gift declarations;
• Procurement and managment of office supplies;
• Procurement of goods and services including from the issuance of purchase order to the receipt of goods and services, as well as verify and process invoices
• Coordinate division’s budget and tracking budget utilisation, including liasing with Finance;
• Coordinate and provide support to office activities (e.g. liasing with SPM on office space planning, appointment as MDD Fire Warden, Asset Coordinator)
• Coordinate training needs and schedule for all officers
• Provide support to all officers in record and file management (e-Cabinet and e-Registry)
• Provide support for onboarding for new officers/interns
• Any other ad-hoc duties assigned.

[What we are looking for]

Requirements:

• Possess at least 3 years of relevant experience in records, information and/or document management functions and experience in corporate administration.
• Team player with strong inter-personal and analytical skills, meticulous and able to work well under pressure