Senior Manager (Procurement & Contracts Management – Non-development Projects)

People's Association; Singapore; On-site; SGD 120,000 - 160,000; Full time

Job summary

The People's Association seeks a Senior Manager (Procurement & Contracts Management - Non-development Projects) to lead end-to-end procurement and administration of non-development contracts, from spec preparation through to final account closure.

You will ensure compliance with PA policies and Government Instruction Manual, provide guidance to operations, manage contracts from pre-construction to post-award, and maintain robust documentation for governance and audit readiness.

Qualifications

• Professional qualification in building, construction management, facilities management, quantity surveying, or related field.
• Experience in facilities management, infrastructure or building projects.
• Familiarity with BCA procurement frameworks (PQM, QFM) and Government Instruction Manual.

Responsibilities

• Execute procurement exercises for non-development projects across the pre-award cycle in compliance with government policies and PA governance.
• Prepare and review procurement documentation including specifications and tender documents.
• Provide procurement guidance to operational teams on approaches and approvals for non-development contracts.
• Manage assigned non-development project contracts from pre-construction to post-construction closure with proper documentation.

Skills

Procurement management

Contract management

Vendor liaison

Governance & compliance

Documentation

Education

Bachelor's degree in building/construction management

Tools

GeBIZ

PQM

QFM

Job description

What the role is:

Senior Manager (Procurement & Contracts Management - Non-development Projects) supports the end-to-end procurement and administration of PA non-development contracts, from preparation of quotation/tender specifications through to contract award till completion of contract and final account closure.

The role ensures that all procurements and contracts are administered in accordance with PA policies, Government Instruction Manual, and relevant authorities’ requirements, safeguarding PA's contractual and financial interests while contributing to the continuous and effective functioning of PA's facilities and operations.

Working closely with project teams and operational divisions, the incumbent applies sound procurement and contractual judgement to manage day-to-day procurement and resolve contract matters and maintains robust documentation standards that uphold PA's governance and audit requirements.

What you will be working on:

• Execute procurement exercises for assigned non-development projects across the full pre-award cycle - covering service contracts, term contracts, cyclical maintenance project contracts, and other non-development agreements - in compliance with government procurement policies, the Government Instruction Manual, and PA's internal governance frameworks.

• Prepare and review procurement documentation, including specifications, evaluation methodologies, and tender documents, ensuring they are fit for purpose, legally sound, and aligned with PA's procurement standards and relevant BCA frameworks (e.g. PQM, QFM).

• Provide procurement guidance to operational teams on appropriate procurement approaches, approval processes, and specification requirements for non-development contracts, including complex or high-value procurement exercises.

• Manage assigned non-development project contracts from pre-construction stage, through construction administration (including variation order management, extension of time assessments, loss and expense claims etc), to post-construction final account closure - ensuring contracts are administered in accordance with PA policies, government IMs, and relevant authorities’ requirements.

• Manage variation orders, extension of time, loss and expense claims and final account closure for assigned projects, applying sound contractual judgement and maintaining proper documentation to support governance and audit requirements.

• Maintain tender and contract documentation and records management to ensure all procurement and contract-related correspondence, approvals, tender documents, evaluation records, variation orders, and financial records are properly maintained, complete, accurate, and audit-ready at all times.

• Monitor contract performance for the assigned projects, tracking key milestones, financial commitments and contractor performance to identify risks early and elevate or implement appropriate mitigation measures.

• Engage stakeholders and contracting parties on procurement and contractual matters, ensuring PA's positions are clearly communicated and appropriately documented.

• Contribute to cost intelligence efforts by upkeeping and providing project cost data inputs, supporting benchmarking and planning exercises.

• Support and contribute to process improvement initiatives within the section by identifying opportunities to streamline procurement and contract administration workflows, strengthen governance controls, and leverage technology to enhance efficiency, transparency, and audit readiness.

What we are looking for:

Professional Qualification: Relevant professional qualification in building, construction management, facilities management, quantity surveying, or a related field. Professional certificates such as Singapore Institute of Surveyors & Valuers, Quantity Surveyor’s accreditation is an added advantage.

Experience:

Must have –

• Minimum 5 years working experience in the facilities management, infrastructure or building field.

• Hands on experience managing procurement and contracts for non-development contracts such as facilities management term contracts, cyclical maintenance projects, including tendering and award of contracts.

Nice-to-have –

• Prior experience in procurement and/or contracts management in a statutory board or government agency context and familiarity with BCA procurement frameworks (e.g. PQM, QFM), GeBIZ and the Government Instruction Manual.

• Experience procuring and/or managing Integrated facilities management contract.

• Exposure to collaborative contracting for facilities management contracts.

• Experience with dispute resolution mechanisms such as adjudication or mediation.

• Accreditation with the Singapore Institute of Surveyors & Valuers (SISV) or equivalent.

Skills:

Must have -

• Good knowledge of non-development contract procurement, standard forms of contract (e.g. PSSCOC), and specification development.

• Knowledge of construction contract law and variations/claims management.

• Sound judgment in procurement governance and evaluation methodology.

• Good interpersonal and communication skills, with the ability to interact with consultants, tenderers and internal stakeholders effectively.

• Meticulous, self-driven, and committed to governance excellence, innovation, digitalisation and continuous improvement.

Nice to have –

• Familiarity with Government Instruction Manual on Procurement, BCA procurement frameworks and/or GeBIZ.

About People's Association

The People's Association was set up in 1960, in a time of racial and communal strife, to foster racial harmony and social cohesion. Today, we continue to be driven by the same purpose - to build an inclusive, united and resilient Singapore. We create spaces and opportunities for people of different backgrounds to participate and volunteer in their community. Through community participation, we connect people and deepen relationships to build communities of mutual care and trust.