Senior Manager, Corporate Secretariat

FRASERS PROPERTY CORPORATE SERVICES PTE. LTD.; Singapore; On-site; SGD 120,000 - 240,000; Full time

Job summary

Frasers Property Limited is seeking a Senior Manager to lead corporate secretarial matters for the Group's listed and non-listed entities. You will ensure compliance with Companies Act, ACRA, MAS and SGX listing rules, and manage AGM coordination.

You will prepare minutes, board papers, resolutions, lodge filings with ACRA, run CorpPass, and oversee SGX announcements and communications with directors and external partners.

Qualifications

• Preferably degree holder. Minimally a diploma holder with relevant professional qualification/certification
• Minimum 10 years of relevant experience handling corporate secretarial duties and other matters
• Strong leadership skills and good team player
• Strong communication, presentation and interpersonal skills
• Engages effectively with stakeholders
• Good organisational skills
• Proficient in taking and preparing minutes of meetings
• Preferably some experience with using Diligent for entity management/board paper management systems, and AI tools in relation to corporate secretarial tasks

Responsibilities

• Lead and be responsible for all corporate secretarial and related matters of an assigned portfolio of listed and non-listed entities within the Group.
• Responsible for and ensure compliance with relevant statutory and regulatory requirements including those under the Companies Act, ACRA regulations, MAS and SGX-ST listing rules.
• Responsible for the organisation and coordination of annual general meetings or other shareholder meetings and be responsible for the preparation and circulation of related meeting materials.
• Responsible for the organisation, coordination and arrangement of meetings of Board and Board Committees and assist in the preparation and circulation of meeting agendas and meeting papers. Attend and prepare minutes of such meetings.
• Responsible for and assist in the preparation of directors’ and shareholders’ resolutions and be responsible for and manage the circulation, approval and execution process.
• Manage, administer, maintain and file all statutory records, registers and minute books in accordance with applicable statutory requirements.
• Lodge statutory filings with ACRA.
• Administer CorpPass user account registrations and assignment of e-services.
• Manage and maintain a corporate secretarial database and other applicable corporate secretarial platform/programme.
• Responsible for and assist in the preparation and manage the process for timely release of SGX Announcements, and managing SGX RegCo processes.
• Responsible for the coordination and facilitation of communications with Directors and/or other relevant personnel.
• Liaise and coordinate with internal and external partners, auditors, agencies and regulatory authorities on corporate secretarial matters.
• Perform any other duties and responsibilities as may be assigned by the Company Secretary.

Skills

Leadership

Communication

Stakeholder engagement

Teamwork

Minutes taking

Education

Bachelor’s degree or Diploma with professional qualification

Tools

Diligent

AI tools

Job description

ABOUT FRASERS PROPERTY LIMITED
Frasers Property Limited (“Frasers Property” and together with its subsidiaries, the “Frasers Property Group” or the “Group”), is a multinational investor-developer-manager of real estate products and services. The Group is listed on the Main Board of the Singapore Exchange Securities Trading Limited (“SGX-ST”) and headquartered in Singapore.
Frasers Property's multinational businesses operate across five asset classes, namely, commercial & business parks, hospitality, industrial & logistics, residential and retail. The Group has businesses in Southeast Asia, Australia, the EU, the UK and China, and its well-established hospitality business owns and/or operates serviced apartments and hotels in over 20 countries across Asia, Australia, Europe, the Middle East and Africa.
Frasers Property is also the sponsor of two real estate investment trusts (“REITs”) and one stapled trust listed on the SGX-ST. Frasers Centrepoint Trust and Frasers Logistics & Commercial Trust are focused on retail, and industrial & commercial properties, respectively. Frasers Hospitality Trust (comprising Frasers Hospitality Real Estate Investment Trust and Frasers Hospitality Business Trust) is a stapled trust focused on hospitality properties. In addition, the Group has two REITs listed on the Stock Exchange of Thailand. Frasers Property (Thailand) Public Company Limited is the sponsor of Frasers Property Thailand Industrial Freehold & Leasehold REIT, which is focused on industrial & logistics properties in Thailand, and Golden Ventures Leasehold Real Estate Investment Trust, which is focused on commercial properties.
The Group is committed to inspiring experiences and creating places for good for its stakeholders. By acting progressively, producing and consuming responsibly, and focusing on its people, Frasers Property aspires to raise sustainability ideals across its value chain, and build a more resilient business. It is committed to be a net-zero carbon corporation by 2050. Building on its heritage as well as leveraging its knowledge and capabilities, the Group aims to create lasting shared value for its people, the businesses and communities it serves. Frasers Property believes in the diversity of its people and are invested in promoting a progressive, collaborative and respectful culture.

For more information on Frasers Property, please visitfrasersproperty.comor follow us onLinkedIn.

Job Summary

The Senior Manager will be responsible for corporate secretarial and related matters of relevant listed and non-listed entities within the Group.

Job Description

• Lead and be responsible for all corporate secretarial and related matters of an assigned portfolio of listed and non-listed entities within the Group.
• Responsible for and ensure compliance with relevant statutory and regulatory requirements including those under the Companies Act, ACRA regulations, MAS and SGX-ST listing rules.
• Responsible for the organisation and coordination of annual general meetings or other shareholder meetings and be responsible for the preparation and circulation of related meeting materials.
• Responsible for the organisation, coordination and arrangement of meetings of Board and Board Committees and assist in the preparation and circulation of meeting agendas and meeting papers. Attend and prepare minutes of such meetings.
• Responsible for and assist in the preparation of directors’ and shareholders’ resolutions and be responsible for and manage the circulation, approval and execution process.
• Manage, administer, maintain and file all statutory records, registers and minute books in accordance with applicable statutory requirements.
• Lodge statutory filings with ACRA.
• Administer CorpPass user account registrations and assignment of e-services.
• Manage and maintain a corporate secretarial database and other applicable corporate secretarial platform/programme.
• Responsible for and assist in the preparation and manage the process for timely release of SGX Announcements, and managing SGX RegCo processes.
• Responsible for the coordination and facilitation of communications with Directors and/or other relevant personnel.
• Liaise and coordinate with internal and external partners, auditors, agencies and regulatory authorities on corporate secretarial matters.
• Perform any other duties and responsibilities as may be assigned by the Company Secretary.

Key Qualification

• Preferably degree holder. Minimally a diploma holder with relevant professional qualification/certification
• Minimum 10 years of relevant experience handling corporate secretarial duties and other matters
• Strong leadership skills and good team player
• Strong communication, presentation and interpersonal skills
• Engages effectively with stakeholders
• Good organisational skills
• Proficient in taking and preparing minutes of meetings
• Preferably some experience with using Diligent for entity management/board paper management systems, and AI tools in relation to corporate secretarial tasks

Diversity brings us closer to the communities we serve.

Guided by our Purpose, we are creating, inspiring, and nurturing an inclusive culture that unlocks the power of diverse teams to drive Frasers Property forward. Our values drive everything we do, which are core to creating safe places where everyone belongs, is mutually respected and feels empowered to be authentic at work. Working collaboratively makes us progressively stronger and better as an organisation, which helps our people to thrive each day.