Senior Fund Administrator

RELOC TAX ADVISORY PTE. LTD.; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

RELOC TAX ADVISORY PTE. LTD. seeks a seasoned Fund Operations professional in Singapore to oversee external fund administrators, review reports, and ensure accurate fund accounting and records.

You will coordinate investor reports, capital calls, distributions, and statements, and liaise with auditors, banks and legal advisers while ensuring compliance with Singapore regulations. Proficiency in Paxus and Excel, plus 5+ years' fund administration experience, is required.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration or related discipline.
• Minimum 5 years of relevant fund administration, operations, or accounting experience.
• Proven hands-on experience with Paxus fund administration software.
• Experience with Private Equity or Venture Capital fund administration preferred.
• Strong knowledge of fund accounting reports, capital calls, distributions, investor records.
• Experience coordinating with external administrators, auditors, and service providers.
• Excellent financial reporting knowledge and awareness of Singapore regulatory reporting requirements.
• Proficient in Microsoft Excel with strong analytical, organizational, and problem-solving skills.
• Detail-oriented, independent, and able to manage multiple deadlines.
• Excellent English communication; ability to communicate in Mandarin.

Responsibilities

• Oversee external fund administrators and review fund accounting reports for accuracy.
• Monitor fund administration activities and ensure timely delivery of reports.
• Coordinate investor reports, capital calls, distributions and investor statements.
• Maintain accurate investor records and monitor capital commitments and distributions.
• Liaise with external fund administrators, auditors, banks and legal advisers.
• Coordinate annual audits and financial statement preparation.
• Monitor fund cash movements and related records.
• Coordinate tax, regulatory reporting with external advisers and service providers.
• Maintain fund documentation and support internal controls.

Skills

Excel proficiency

Stakeholder coordination

Analytical skills

Communication skills

Mandarin

Education

Bachelor’s degree in Accounting/Finance/Related

Tools

Paxus fund software

Job description

• Oversee external fund administrators and review fund accounting reports, capital account statements and fund records for accuracy and completeness.
• Monitor fund administration activities and ensure timely delivery of reports and other required deliverables.

2. Fund Reporting and Investor Relations

• Review and coordinate investor reports, capital call notices, distribution notices and investor statements, where applicable.
• Maintain accurate investor records and monitor capital commitments, contributions and distributions.

3. External Service Provider Coordination

• Liaise with external fund administrators, auditors, banks, legal advisers and other professional service providers.
• Coordinate annual audits, financial statement preparation and outstanding information requests, ensuring timely completion.

4. Fund Operations and Compliance Support

• Monitor fund cash movements, investment-related administrative records and supporting documentation.
• Coordinate relevant tax, statutory and regulatory reporting requirements with external advisers and service providers.
• Maintain proper fund documentation and support effective administrative procedures and internal controls.

Requirements

• Bachelor ‘s degree in Accounting, Finance, Business Administration or a related discipline.
• At least 5 years of relevant experience in fund administration, fund operations or fund accounting.

Strong working knowledge of Paxus fund administration software, with proven hands-on experience in fund accounting and fund administration operations.

• Experience in Private Equity or Venture Capital fund administration is strongly preferred.
• Familiarity with fund accounting reports, capital calls, distributions, investor records and fund documentation.
• Experience coordinating with external fund administrators, auditors and other professional service providers.
• Good knowledge of financial reporting and fund administration processes. Familiarity with Singapore fund-related regulatory and reporting requirements will be an advantage.
• Proficient in Microsoft Excel, with strong analytical, organisational and problem-solving skills.
• Detail-oriented, responsible and able to work independently while managing multiple deadlines.
• Good English written and verbal communication skills and the ability to coordinate effectively with multiple stakeholders. Ability to communicate in Mandarin.

Singapore Citizen or Permanent Resident.