Senior / Facilities Executive (Services)

Raffles Institution; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

Raffles Institution in Singapore invites an experienced Facilities & Estate Manager to oversee campus operations, security, and logistics for the school and leased spaces. You will manage contracts, budgets, and cross-coverage for related FM services, driving efficiency and a safe, well-run campus environment.

The role is a 2-year contract (renewable), requiring a Diploma or Higher NITEC with 5+ years in estate management and a track record in sustainability initiatives and regulatory compliance.

Qualifications

• Diploma or Higher NITEC with at least 5 years of relevant estate management experience or Green Mark Accredited Professional credentials.
• Experience in sustainability and green initiatives.
• Proficient in regulatory compliance to Workplace Safety & Health Act; NEA environmental regime knowledge is a plus.
• Strong written and verbal communication.
• Strong organization and time management; able to work independently under deadlines.
• Good customer service skills and professional staff relations.

Responsibilities

• Plan and coordinate timely logistical support for curriculum and events.
• Manage campus security operations and electronic security systems.
• Oversee campus logistics: furniture movements, storage, deliveries.
• Oversee operations of leased facilities and services including canteen and vending.
• Administer service contracts; monitor contractor performance and KPIs; support procurement.
• Review quotations and create work orders for contractors per procedures and policies.
• Prepare budgets; monitor expenditure; provide operational reports and recommendations.
• Review processes and leverage technology to improve efficiency and campus experience.
• Provide operational support for other FM services (cleaning, pest control, landscaping).
• Any other duties assigned by the school.

Skills

Communication skills

Attention to detail

Time management

Independent worker

Customer service

Education

Diploma or Higher NITEC

Green Mark Accredited Professional (Facilities Management)

Job description

Duties

1. Plan and coordinate timely logistical support for school’s curriculum and events (both internal and external)

2. Manage campus security operations, including security manpower and electronic security systems (e.g. CCTV, Electronic access control, intrusion detection, Automatic roller shutter and visitor management, etc.)

3. Oversee campus logistics operations, including furniture and equipment movements, storage, deliveries and disposal activities

4. Oversee the operations of leased facilities and services, including the school canteen, vending machines, and other tenancy agreements

5. Administer service contracts within the portfolio, monitor contractor performance and KPIs and support procurement, tender and contract renewal exercises

6. Review quotations and create Work Orders for contractors to carry out the necessary security, events and logistics works in adherence to standard procedures & policies

7. Prepare budgets, monitor expenditure and provide regular operational reports and recommendations to management

8. Review operational processes and leverage technology to improve efficiency, service delivery and the overall campus experience

9. Provide operational support and cross-coverage for other FM services, including but not limited to cleaning, pest control, landscape and other facilities functions, as required

10. Any other duties assigned by the school in support of its operational and organisational needs

Requirements

• Diploma or Higher NITEC with at least 5 years of relevant Estate management experience or Green Mark Accredited Professional/ Green Mark Accredited Professional (Facilities Management)

• Experience or have worked in Sustainability and Green Initiatives work

• Proficient in Regulatory Compliance to Workplace Safety & Health Act and/or good understanding of NEA’s Environmental Sanitation Regime protocol will be an added advantage

• Good written and verbal communication skills

• High level of accuracy and good eye for detail

• Clear and logical thinking

• Good organisation and time management skills with ability to work independently on tight deadlines and under pressure

• Good customer service skills with the ability to build appropriate and professional yet friendly working relationships with staff

• This is a 2-year contract (renewable)