Senior Executive (Student Life), Registrar Office

ESSEC Business School; Singapore; On-site; SGD 56,000 - 100,000; Full time

Job summary

ESSEC Business School in Singapore seeks a Senior Executive (Student Life) to oversee and coordinate student life, ensuring a vibrant and inclusive campus that supports academic and personal growth.

Reporting to the Senior Manager (Registrar Office) and collaborating with the Academic Affairs team, this on-site role will drive student activities, services, governance, and campus life while mentoring student leaders and coordinating field trips and campus resources to enhance the student

Qualifications

• Diploma or degree in a relevant field.
• Minimum 3 years of experience in student affairs or related field.

Responsibilities

• Coordinate and oversee student activities on and off campus.
• Coordinate student services and wellbeing resources for APAC students.
• Promote student engagement and foster an inclusive campus community.
• Oversee campus life aspects including dining and facilities access.
• Manage student governance, including appointment and monitoring of student council.
• Maintain funds and handle reimbursements per ESSEC finance processes.
• Coordinate information to students and support student associations.
• Support program activities such as field trips and visits related to curriculum.

Skills

Student life management

Organizational skills

Communication skills

Time management

Team player

MS Office

Google Tools

Decision making

Contract negotiation

Education

Diploma/Degree qualification

Tools

MS Office

Google Tools

Job description

About the role

The Senior Executive (Student Life) is responsible for overseeing and coordinating various aspects of student life at ESSEC. This role is critical in ensuring a vibrant and inclusive campus community that supports the academic and personal growth of all students.

Reporting to the Senior Manager (Registrar Office), this role works in close collaboration within and outside of the Academic Affairs team, creating positive experience for all stakeholders.

This role requires the job incumbent to be on-site on working days. The working hours will be weekdays (Mondays to Fridays) and working time is 10am to 7pm.

Key responsibilities

1. Student Activities: In consultation with reporting officer(s) and student psychologists, plan and coordinate various student activities both on and off campus, including sports events, cultural festivals, and social events. Work with student leaders and clubs to plan and organize these events and ensure that they align with the overall mission and values of the school. In collaboration with program teams and academic leadership, to take the lead for induction week integration activities.
2. Student Services: Ensure that students have access to the resources they need to successfully complete their academic journey in APAC. Coordinate various student services if necessary, such as services relating to overall well-being and any areas of assistance that are non-curriculum related but will impact students’ experience on the Singapore campus.
3. Student Engagement: Promote student engagement on campus and create a sense of community (e.g. events geared towards integration, cultural events) among the student body. Create an inclusive and welcoming environment that supports the diverse needs and interests of the student body.
4. Campus Life: Oversee various aspects of campus life for students, such as dining, and general access to the campus. Work with the relevant departments to ensure that students have access to the resources and amenities they need to live and study comfortably on campus.
5. Student Governance: Be responsible for student governance framework, including the appointment and monitoring of the student council and student leaders. Ensure that students funds are spent as per agreed calendar of events. Supervise and mentor student leaders, ensuring that they are equipped with the necessary skills and knowledge to perform their roles effectively.
6. Finance process: Maintain an updated and clear account of the funds used for student life, raise student life related expenses in ESSEC’s finance system. Respecting finance processes and assist student leaders for a smooth and reasonable reimbursement process.
7. Other areas of support:
   • a) Coordinate and communicate non-curriculum related information to students.
   • b) Together with student leaders, upkeep and maintain the students association room with regular update of activities available to students
   • c) Program support, where relevant: accompanying students on field trips, social integration activities, visits to museums, etc., which are part of the curriculum

This is a non-exhaustive list of duties and can evolve with time or as assigned by the Reporting Officer(s).

Position Requirements /People Specifications

• a) Fluent skills with student life management with familiarity of Singapore’s legal framework
• b) Strong organizational and planning skills, with the ability to manage multiple projects simultaneously
• c) Excellent interpersonal and communication skills, with the ability to work effectively with a diverse range of stakeholders
• d) Meticulous, well-organised and with good time management skills in adapting to a fast-paced and innovative environment
• e) A mature candidate who is a good team player with the ability to work both independently and collaboratively, preferably in a multicultural environment
• f) Proficient in MS office applications
• g) Experience in coordinating field trips, workshops, events and seminars is a plus
• h) Experience in leveraging on Google Tools: Managing Google Agenda and other Google Functions is a plus
• i) Ability to make preliminary decision with proposals
• k) Ability to review/negotiate simple payment contracts with External vendors

The Job incumbent will work in close collaboration within and outside of the Academic Affairs team, creating positive experience for all stakeholders.

Qualifications

• a) Possess Diploma/Degree qualification
• b) At least 3 years’ experience in student affairs, or a related field, preferably in Higher Education Industry

Work Environment

The job incumbent will need to work independently in a fast paced and dynamic work environment. Some level of flexibility and agility is required.