Senior Executive, PRISM (Contract)

Singapore Health Services Pte Ltd (SingHealth HQ); Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Singapore Health Services Pte Ltd (SingHealth HQ) invites applications for a Senior Executive to support PRISM, the SingHealth Duke-NUS Institute of Precision Medicine, with secretariat and general administrative duties.

Responsibilities include coordinating team meetings, vendor liaison for office maintenance, inventory management, invoice verification, and maintaining project datasets, while supporting genetic counselling activities by reviewing medical records and documenting histories.

Qualifications

• Bachelor's degree in any field; related biomedical sciences background is an advantage.
• Experience in executive support, programme coordination, or healthcare operations is preferred.
• Strong organisational skills and ability to manage multiple stakeholders.

Responsibilities

• Provide secretariat and general administrative support to the PRISM team.
• Coordinate weekly team meetings, prepare agendas, and file minutes.
• Liaise with vendors for office maintenance and monitor stationery and supplies.
• Verify invoices and collate sundry billing; maintain project datasets.
• Review patients' medical records to support genetic counselling activities and document histories.

Skills

Executive support

Programme coordination

Operations management

Interpersonal skills

Independent and team work

Education

Bachelor's Degree

Job description

Join PRISM, the SingHealth Duke-NUS Institute of Precision Medicine, and play a meaningful role in advancing genomic and precision medicine research. We are looking for a Senior Executive to provide secretariat and general administrative support to the team, including working with various stakeholders for office maintenance, regular team meetings, and data compilation.

What You Will Do:

You will provide administrative support by maintaining the upkeep of office equipment by liaising with vendors for repair works when required, monitor and replenish inventory for stationeries and other office supplies, verify invoices and collate sundry billing, as well as assist in managing the schedules of the PRISM management team. You will also coordinate weekly team meetings, collate agendas, ensure venues and equipment are available, and distribute and file minutes of meeting. You will compile and file documents in an organised manner and maintain project datasets while keeping key stakeholders informed on project progress. You will also support the team's genetic counselling activities by reviewing patients' medical records and collecting relevant family and social histories, evaluating indications for referral and triaging cases as necessary, and documenting the collected information into patients' medical records.

Job Requirements:

• Bachelor's Degree in any field; degrees related to Biomedical Sciences, Life Sciences, Bioinformatics, Genetics, or related fields would be an advantage
• Demonstrated experience in executive support, programme coordination, or operations roles within healthcare, academic medicine, research administration, or related settings would be an advantage
• Experience with maintaining an organised research database and record-keeping would be an advantage, as would experience in managing complex schedules involving multiple stakeholders and teams
• Good interpersonal skills, with the ability to work both independently and as part of a team
• Detail-oriented and organised individual, with the ability to balance workload by prioritising tasks and requests according to goals and deadlines in a fast-paced environment