Executive/ Senior Executive (HSRPH/EF)

National University of Singapore; Singapore; Hybrid; SGD 42,000 - 66,000; Full time

Job summary

Duke-NUS Medical School’s Signature Research Programme in Health Services Research & Population Health (HSRPH) invites an Executive/Senior Executive to provide administrative and budgeting support to one or more PIs in Singapore.

The role covers project budgeting, course support, CV maintenance, secretarial tasks, travel arrangements, recruitment for faculty and staff, and coordination of teaching activities.

Qualifications

• Bachelor’s degree or equivalent; or at least 2 years of relevant work experience.
• Good interpersonal skills; ability to work independently and in Teams.
• Meticulous with strong organizational skills and ability to prioritise and multi-task.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Experience with SAP is a plus.

Responsibilities

• Provide administrative support for project budgeting and cash flow tracking.
• Support programme for course offerings and student recruitment activities.
• Maintain and update faculty CVs.
• Provide secretarial support for calendar management and travel bookings.

Skills

Interpersonal skills

Independent work

Organizational skills

Attention to detail

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

SAP

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Signature Research Programme in Health Services Research & Population Health (“HSRPH”) in Duke-NUS Medical School is a centre of academic excellence for research and education of health systems and services for the population in Singapore and beyond. Our research methods include implementation science, health economics, decision science, survey/qualitative research, quantitative medicine, epidemiology, and data science.

HSRPH is seeking for a suitable candidate (Executive/Senior Executive) to provide administrative and budgeting support to one or more PIs in the following areas:

• Knowledge of project and grants management, including budgeting, tracking, and cash flow projects will be an added advantage
• Provide administrative support for course offerings
• Maintain and keep faculty’s CV up to date
• Provide secretarial support for calendar management
• Arrange and coordinate travel bookings and claims documentation
• Assist in the recruitment of new faculty and research staff, from raising manpower requisition up to new staff onboarding
• Provide administrative support for the programme’s educational activities such as:
  • Coordinate course planning, scheduling, participant registration, and faculty logistics.
  • Assist with student recruitment, admissions, and stakeholder communications.
  • Maintenance of website and support programme marketing initiatives, including social media campaigns, events, and promotional materials.
• Perform other related duties incidental to the work described herein or as assigned by the supervisor

Qualifications

Job Requirements

• Bachelor’s or equivalent degree or at least 2 years of relevant work experience.
• Possess good interpersonal skills and is able to work independently as well as in Teams
• Meticulous, with strong organizational skills with the ability to prioritise and multi-task
• Proficient in Microsoft Office applications such as Word, Excel and Powerpoint
• Experience in SAP is a plus

We regret that only shortlisted candidates will be notified.