Senior Executive (Finance) - PACE Academy

sggovterp; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

Singapore Polytechnic's PACE Academy is seeking a Budget & Grant Manager to oversee budgeting, forecasting, grant administration and financial reporting. The role requires rigorous governance, strong Excel and Workday proficiency, and proactive stakeholder engagement across departments.

The successful candidate will support audits, year-end closes and compliance with grant conditions, while coordinating multiple budgets and reporting requirements in a dynamic environment.

Qualifications

• 3–5 years of experience in budgeting, grant management, or financial analysis.
• Experience in grant administration, public sector funding, education institutions or government-funded programmes is preferred
• Experience in audit, compliance or financial governance will be advantageous
• Strong analytical and problem-solving skills
• Proficiency in advanced Microsoft Excel and financial systems such as Workday
• Strong communication and stakeholder management skills
• Meticulous, organized and able to manage multiple priorities independently
• Comfortable working in a fast-paced and dynamic environment, balancing multiple grants, budgets, reporting requirements and ad hoc requests concurrently

Responsibilities

• Coordinate budget preparation, forecasting and budget review exercises.
• Monitor budget utilisation, grant balances and funding availability.
• Process grant claims, disbursements, journals and related financial transactions.
• Monitor purchase commitments and budget utilisation.
• Prepare financial reports, dashboards and supporting analyses.
• Assist in variance analysis and management reporting.
• Perform grant reconciliations and investigate discrepancies.
• Support year-end closing, accruals and financial reporting activities.
• Support compliance with grant conditions, SP policies and financial regulations.
• Maintain audit trails and supporting documentation.
• Support internal and external audits.
• Liaise with stakeholders on budget, funding and grant-related matters
• Support process improvement initiatives.

Skills

Budgeting

Grant management

Financial reporting

Variance analysis

Stakeholder management

Analytical thinking

Problem solving

Tools

Excel

Workday

Job description

What the role is

• Plaque of Commendation (Gold) - NTUC May Day Awards 2026
• Most Positive Workplace Collaboration Award - Singapore International Chamber of Commerce (SICC) Awards 2025
• The Straits Times Singapore's Best Employers for 2024, 2025 & 2026
• Singapore Polytechnic's Professional and Adult Continuing Education (PACE) Academy is a leading continuing education and training (CET) academy that advocates the pursuit of lifelong learning and skills mastery. We offer a wide range of training programmes for adult learners to enhance their employability, and partner the industry closely in workforce development.

What you will be working on

Responsibilities:

• Budget and Grant Management
• Coordinate budget preparation, forecasting and budget review exercises.
• Monitor budget utilisation, grant balances and funding availability.
• Process grant claims, disbursements, journals and related financial transactions.
• Monitor purchase commitments and budget utilisation.
• Financial Reporting and Reconciliation
• Prepare financial reports, dashboards and supporting analyses.
• Assist in variance analysis and management reporting.
• Perform grant reconciliations and investigate discrepancies.
• Support year-end closing, accruals and financial reporting activities.
• Compliance, Audit and Stakeholder Support
• Support compliance with grant conditions, SP policies and financial regulations.
• Maintain audit trails and supporting documentation.
• Support internal and external audits.
• Liaise with stakeholders on budget, funding and grant-related matters
• Support process improvement initiatives.

What we are looking for

Requirements:

• Preferably 3 to 5 years of relevant experience in budgeting, grant management, finance operations, management reporting or financial analysis
• Experience in grant administration, public sector funding, education institutions or government-funded programmes is preferred
• Experience in audit, compliance or financial governance will be advantageous
• Strong analytical and problem-solving skills
• Good understanding of budgeting, forecasting and financial reporting
• Knowledge of grant administration and compliance requirements
• Proficiency in advance Microsoft Excel and financial systems such as Workday
• Strong communication and stakeholder management skills
• Meticulous, organized and able to manage multiple priorities independently
• Comfortable working in a fast-paced and dynamic environment, balancing multiple grants, budgets, reporting requirements and ad hoc requests concurrently
• Strong ability to adapt to changing business needs, funding requirements and operational priorities

Successful candidate will be offered a 2-year contract in the first instance.

If you are shortlisted for the position(s), you should hear from us within 30 days of the closing date of the advertisement.