Senior Executive / Assistant Manager – Lab Operations and Tech support

Nanyang Technological University Singapore; Singapore; On-site; SGD 52,000 - 78,000; Full time

Job summary

Nanyang Technological University Singapore (NTU) invites applications for a proactive safety and facilities professional within the ASE/EOS labs. You will oversee laboratory safety, equipment maintenance, and compliance across research facilities, supporting world-class scientific work.

The role requires coordination with service engineers, vendors, and internal stakeholders, conducting safety inspections, incident investigations, and training.

Qualifications

• Bachelor’s degree in a related field preferred.
• 1–2 years’ experience in lab operations, facilities or safety.
• Knowledge of local safety regulations for research labs.
• Strong organisational and coordination skills.
• Excellent written and verbal communication with stakeholders.
• Detail-oriented with strong documentation and reporting.

Responsibilities

• Oversee laboratories equipment maintenance/certification, ensuring equipment under the custodian of the laboratory are always in safe working condition, complying with local regulations as well as OEM requirements.
• Liaise and coordinate with service engineers, vendors and contractors for laboratories maintenance, repairs, site surveys and facilities related works.
• Oversee the chemical inventory management system and hazardous waste disposal processes, ensuring proper documentation, safe handling practices, and compliance with Singapore regulatory and institutional safety requirements.
• Ensure chemical inventories are properly maintained, updated, and reconciled by laboratories in compliance with institutional safety policies.
• Plan, conduct, and support laboratory and office safety inspections, audits, and compliance reviews, ensuring proper documentation, audit readiness, and timely closure of findings.
• Lead the investigation of safety incidents, accidents, and non-compliance cases, including root cause analysis, and development of corrective and preventive actions to prevent recurrence.
• Track, monitor, and ensure timely follow-up and closure of all safety-related incidents, breaches, and rectification actions across laboratories and office facilities.
• Conduct safety induction briefings and training sessions for new staff, students, and research personnel, including fieldwork safety awareness and laboratory safety requirements.
• Monitor the completion of mandatory Online Safety Modules for staff and students, in accordance with University requirements.
• Oversee the maintenance and readiness of emergency response equipment, including first aid and fire safety equipment in laboratories and office areas. Support the preparation of fieldwork safety equipment and consumables.
• Support continuous improvement initiatives in laboratory operations, workplace safety and health, and facilities management to enhance efficiency, compliance, and service quality.
• Serve as a key operational point of contact for laboratory operations, safety, and facilities matters, ensuring adherence to safety standards and regulatory compliance.
• Provide backup support to other laboratories and safety personnel as required to ensure continuity of laboratory operations and safety coverage.
• Provide administrative and operational support to the OPS team, including coordination, documentation, reporting, and other ad-hoc duties as required.

Skills

Safety management

Laboratory operations

Regulatory compliance

Stakeholder engagement

Documentation

Audit readiness

Education

Bachelor's degree

Job description

About NTU

Nanyang Technological University (NTU) is one of the world’s top research-intensive universities, committed to nurturing talent and creating knowledge for a better world. Earth Observatory of Singapore (EOS) is a leading research unit within NTU dedicated to advancing understanding of Earth’s systems, environmental change, and natural hazards. As teaching and research in Asian School of the Environment (ASE) is closely tied with EOS; we work closely with each other ensuring that all lab environments meet regulatory standards and are well-equipped to support research and academic activities.

About the Role

We are looking for a proactive and detail-oriented professional to join the team within ASE/EOS at NTU. In this role, you will play a key part in ensuring our research laboratories and office facilities are safe, compliant, operating efficiently and aligned with NTU’s research and education goals – directly supporting world-class scientific research. The incumbent will also work closely with and influence stakeholders to achieve the team’s operational and strategic objectives.

Key Responsibilities

• Oversee laboratories equipment maintenance/certification, ensuring equipment under the custodian of the laboratory are always in safe working condition, complying with local regulations as well as OEM requirements.

• Liaise and coordinate with service engineers, vendors and contractors for laboratories maintenance, repairs, site surveys and facilities related works.

• Oversee the chemical inventory management system and hazardous waste disposal processes, ensuring proper documentation, safe handling practices, and compliance with Singapore regulatory and institutional safety requirements.

• Ensure chemical inventories are properly maintained, updated, and reconciled by laboratories in compliance with institutional safety policies.

• Plan, conduct, and support laboratory and office safety inspections, audits, and compliance reviews, ensuring proper documentation, audit readiness, and timely closure of findings.

• Lead the investigation of safety incidents, accidents, and non-compliance cases, including root cause analysis, and development of corrective and preventive actions to prevent recurrence.

• Track, monitor, and ensure timely follow-up and closure of all safety-related incidents, breaches, and rectification actions across laboratories and office facilities.

• Conduct safety induction briefings and training sessions for new staff, students, and research personnel, including fieldwork safety awareness and laboratory safety requirements.

• Monitor the completion of mandatory Online Safety Modules for staff and students, in accordance with University requirements.

• Oversee the maintenance and readiness of emergency response equipment, including first aid and fire safety equipment in laboratories and office areas. Support the preparation of fieldwork safety equipment and consumables.

• Support continuous improvement initiatives in laboratory operations, workplace safety and health, and facilities management to enhance efficiency, compliance, and service quality.

• Serve as a key operational point of contact for laboratory operations, safety, and facilities matters, ensuring adherence to safety standards and regulatory compliance.

• Provide backup support to other laboratories and safety personnel as required to ensure continuity of laboratory operations and safety coverage.

• Provide administrative and operational support to the OPS team, including coordination, documentation, reporting, and other ad-hoc duties as required.

Requirements

• Bachelor’s degree in related field is preferred.

• At least 1–2 years of relevant experience in laboratory operations, facilities management, or safety administration.

• Knowledge of local safety regulations and guidelines relevant to typical research and laboratory activities, preferably in an IHL setting.

• Strong organisational and coordination skills with the ability to effectively manage multiple priorities in a fast-paced environment.

• Excellent written and verbal communication skills, with the ability to engage and collaborate effectively with diverse internal and external stakeholders at all levels.

• Strong analytical and problem-solving abilities, with the capability to identify issues, determine root causes, and implement appropriate corrective and preventive measures.

• High attention to detail, particularly in maintaining accurate records, documentation, and compliance-related reporting requirements.

• A proactive team player who is also able to work independently with minimal supervision and demonstrate initiative when required.

We seek a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution: NTU