Senior Executive Assistant & Team Coordinator

Charlotte Frank; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Charlotte Frank is seeking a highly organized Team Secretary to provide comprehensive administrative and secretarial support to 3–4 senior executives. You will manage calendars, coordinate meetings across time zones, and handle travel arrangements with discretion.

The role requires 5–8 years of relevant experience, excellent organizational skills, and bilingual proficiency in English and Chinese (Cantonese/Mandarin). Proactive, independent work style and strong MS Office skills are essential.

Qualifications

• Diploma or higher in Business Administration, Secretarial Studies, or related discipline.
• 5–8 years of relevant experience as a team secretary, executive assistant, or similar role.
• Experience supporting multiple senior executives is highly preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills in English and Chinese.

Responsibilities

• Provide full secretarial and administrative support to 3–4 senior executives, incl. calendar management and travel.
• Manage complex diaries, scheduling internal/external meetings across time zones.
• Coordinate and prepare meeting materials, agendas, and minutes.
• Screen calls, emails, and correspondence with professionalism and discretion.
• Maintain organized filing systems (digital/physical) and ensure timely retrieval.
• Coordinate domestic/international travel itineraries and expense claims.

Skills

Calendar management

Communication skills

Time management

MS Office

Discretion

Bilingual EN/CN

Education

Diploma or higher in Business Administration or Secretarial Studies

Tools

MS Office Suite

Job description

Charlotte Frank is seeking a highly organized Team Secretary to provide comprehensive administrative and secretarial support to 3–4 senior executives. You will manage calendars, coordinate meetings across time zones, and handle travel arrangements with discretion.

The role requires 5–8 years of relevant experience, excellent organizational skills, and bilingual proficiency in English and Chinese (Cantonese/Mandarin). Proactive, independent work style and strong MS Office skills are essential.