Contract-to-Permanent Executive Assistant for Hedge Fund Team

Charlotte Frank; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Charlotte Frank is seeking an experienced Personal Assistant to provide high-level administrative support to a team of 10–12 professionals within a leading hedge fund. This fast-paced, dynamic role requires discretion and adaptability. The position is a 12-month contract with a view to permanent conversion.

You will coordinate travel, manage expenses, prepare materials, and support onboarding. English communication is essential; Mandarin proficiency is advantageous.

Qualifications

• 5–12 years of experience in Executive Assistant or Team Assistant roles.
• Prior exposure to financial services or professional services environments preferred.
• Strong organizational skills under pressure.
• Excellent communication skills in English; Mandarin advantageous.
• Proactive, detail‑oriented, and adaptable with a client‑ready presence.

Responsibilities

• Executive & Team Support: coordinate travel, visas, itineraries and logistics.
• Process expenses and reimbursements in line with policy.
• Prepare meeting materials, presentations, and briefing documents.
• Maintain filing systems, databases, and compliance records.
• Support onboarding and integration of new team members.
• Liaise with internal departments and external stakeholders to ensure smooth operations.
• Assist in planning team offsites, conferences, and training sessions.

Skills

Executive Support

Financial services exposure

English communication

Mandarin advantageous

Job description

Charlotte Frank is seeking an experienced Personal Assistant to provide high-level administrative support to a team of 10–12 professionals within a leading hedge fund. This fast-paced, dynamic role requires discretion and adaptability. The position is a 12-month contract with a view to permanent conversion.

You will coordinate travel, manage expenses, prepare materials, and support onboarding. English communication is essential; Mandarin proficiency is advantageous.