Senior Executive/Assistant Manager, Postgraduate Programme

Nanyang Technological University Singapore; Singapore; On-site; SGD 50,000 - 90,000; Full time

Job summary

Nanyang Technological University Singapore (NTU) is seeking a Senior Executive / Assistant Manager to join the School of Art, Design and Media (ADM). The role focuses on admissions, student candidature support, exams coordination and scholarship administration, with a strong emphasis on data-driven process improvements.

The successful candidate will manage overlapping deadlines, work closely with students, faculty, senior leaders and international partners, and contribute to a vibrant campus

Qualifications

• 4 to 5 years progressive administrative experience in higher education
• Strong in Excel and data analysis
• Ability to manage overlapping deadlines and still get the details right
• Sound judgement when a case doesn't fit policy

Responsibilities

• Run admissions, from application evaluation and faculty matching to scholarship interviews and appeals
• Guide students through their candidature, resolving extensions, supervision issues and policy exceptions
• Coordinate qualifying exams and thesis orals, including examiner appointments and Board of Examiners processes
• Administer scholarships, stipends and funding matters
• Build community through orientations, career workshops, networking sessions and research symposia
• Use data and process improvement to make our service better, and contribute to how we plan ahead

Skills

Excel

Data analysis

Job description

Behind every thesis is a team that helps students get to the finish line.

A timely answer on an extension. A supervisor appointed with care. An at-risk case caught early. These small moments shape whether a PhD or Master's student finishes well, and they are the heart of the work in ADM's postgraduate research office.

We're growing our team at the School of Art, Design and Media (ADM), NTU, and we're looking for a Senior Executive / Assistant Manager to join us.

What you'll do

• Run admissions, from application evaluation and faculty matching to scholarship interviews and appeals
• Guide students through their candidature, resolving extensions, supervision issues and policy exceptions
• Coordinate qualifying exams and thesis orals, including examiner appointments and Board of Examiners processes
• Administer scholarships, stipends and funding matters
• Build community through orientations, career workshops, networking sessions and research symposia
• Use data and process improvement to make our service better, and contribute to how we plan ahead

You might be a great fit if you

• Have 4 to 5 years of progressive administrative experience in higher education, ideally in postgraduate or research programmes
• Are strong in Excel and data analysis
• Stay calm with overlapping deadlines and still get the details right
• Use sound judgement when a case doesn't fit the policy
• Work warmly and professionally with students, faculty, senior leaders and international partners
• Speak English and Mandarin (an advantage for our partnership work and student support)

What you can expect

A team that solves problems together, room to grow, and a school that is growing from strength to strength. The role also offers flexible work arrangements, a comprehensive benefits package and a lively campus community.

Only shortlisted candidates will be notified.