Senior Executive, Admissions and Student Exchange Matters

Nanyang Technological University; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Nanyang Technological University (NTU Singapore) invites applications for a Senior Executive, Admissions and Student Exchange Matters. The role supports graduate academic processes, PhD admissions, scholarship administration, exchange matters, student certifications and academic records, working with students, faculty and offices to ensure compliance and a positive student experience.

Responsibilities include coordinating PhD admissions, scholarships and exchange requests, maintaining records,

Qualifications

• Bachelor’s degree.
• Minimum three years of relevant experience in admissions, scholarship administration, or related academic administration functions.
• Exposure to admissions and scholarship administration with understanding of policies, examination processes and protocols is a plus.
• Strong organisational, project management and information management skills; ability to manage multiple priorities and maintain accurate records for audits and reporting.
• Proficient in Microsoft Office applications including Excel, Word and PowerPoint.
• Meticulous, collaborative and service-oriented with strong written and verbal communication and discretion handling sensitive information.

Responsibilities

• Coordinate PhD admissions processes, including review, documentation, timelines, communications and preparation for evaluation and selection.
• Administer scholarship-related processes, including coordination of selection activities, award administration, tracking and reporting.
• Support research attachment and exchange matters by coordinating requests between visiting students, MAE faculty and relevant offices, ensuring timely follow-up.
• Prepare student status certification letters and maintain accurate student academic records for official reporting, audits and follow-up.
• Communicate professionally with students, faculty and cross-departmental colleagues, ensuring inquiries are handled accurately and promptly in line with University policies.

Skills

Organisational skills

Project management

Information management

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Senior Executive, Admissions and Student Exchange Matters

The Senior Executive, Admissions and Student Exchange Matters, will support the administration of graduate academic processes within MAE. The role provides timely and accurate support for PhD admissions, scholarship administration, research attachment and exchange matters, student certification requests, and related student academic records. The job holder will work closely with students, faculty members and relevant University offices to ensure smooth operations, compliance with institutional policies, and a positive student experience.

Your key responsibilities include:

• Coordinate PhD admissions processes, including application review, documentation, timelines, stakeholder communications, and preparation of materials for evaluation and selection.
• Administer scholarship-related processes, including coordination of selection activities, award administration, tracking of scholarship utilisation and related reporting requirements.
• Support research attachment and exchange-related matters by coordinating requests between visiting students, MAE faculty members and relevant offices, and ensuring timely follow-up on required documentation.
• Prepare student status certification letters and maintain accurate student academic records for official reporting, audit and administrative follow-up.
• Communicate professionally with students, faculty members and cross-departmental colleagues, ensuring that enquiries and requests are handled accurately, promptly and in accordance with University policies.

We regret that only shortlisted candidates will be notified.

Requirements

• Bachelor’s degree.
• Minimum three years of relevant experience in admissions, scholarship administration, or related academic administration functions.
• Exposure to admissions and scholarship administration, with good understanding of academic administration processes; knowledge of academic policies, examination processes and protocols will be advantageous.
• Strong organisational, project management and information management skills, with the ability to manage multiple priorities and maintain accurate records for audits, reporting and follow-up.
• Proficient in Microsoft Office applications including Excel, Word and PowerPoint.
• Meticulous, collaborative and service-oriented, with strong written and verbal communication skills and the ability to handle sensitive student information with discretion and professionalism.

Hiring Institution: NTU

A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes - the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering - and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources. For more information, visit www.ntu.edu.sg About NIE About RSIS About LKCMedicine About NTUItive