Senior Corporate Secretary

SPACE EXECUTIVE PTE. LTD.; Singapore; On-site; SGD 110,000 - 170,000; Full time

Job summary

SPACE EXECUTIVE PTE. LTD. seeks an experienced Corporate Secretary to lead the Group's corporate governance and secretarial functions across its global entities.

You will ensure statutory compliance, support board governance, maintain corporate records, and enable cross-jurisdictional corporate actions in collaboration with Legal and Finance. The role requires strong drafting, stakeholder mgmt, and meticulous attention to detail, with hands-on governance process improvements and engagement with

Qualifications

• Bachelor's degree in Law, Business Administration or related field.
• 5+ years in corporate secretarial or governance in a multinational or financial services firm.
• Experience with multi-jurisdiction filings and statutory compliance.
• Excellent written and spoken communication, stakeholder management and accuracy.

Responsibilities

• Perform the corporate secretarial role across the Company's global legal entities.
• Ensure all entities remain in good standing by overseeing statutory filings and governance obligations.
• Manage entity incorporations, restructurings, dissolutions and ongoing corporate maintenance across jurisdictions.
• Coordinate board, committee and shareholder meetings, including agendas, resolutions, minutes and governance documentation.
• Maintain statutory registers, constitutional documents, delegated authority records and corporate databases.
• Coordinate director and shareholder appointments, authorised signatories and powers of attorney.
• Support licensing initiatives, regulatory submissions and corporate transactions requiring governance approvals.
• Manage external corporate secretarial providers and government authorities.
• Develop and improve governance frameworks, SOPs, templates and processes to support scalability.

Skills

Corporate governance

Secretarial experience

Stakeholder management

Attention to detail

Education

Bachelor's degree in Law or Business Administration

CGI (ICSA) qualification

Job description

About the Role

Our client is seeking an experienced Corporate Secretary to exercise the Group's corporate governance and corporate secretarial function across its global entities. This is a hands‑on role responsible for ensuring statutory compliance, supporting board governance, maintaining corporate records, and enabling corporate actions across multiple jurisdictions. The role will partner closely with Legal, Compliance, Finance, Tax, HR and external service providers to build scalable governance processes that support the Company's continued global growth.

Responsibilities

• Perform the corporate secretarial role across the Company's global legal entities.
• Ensure all entities remain in good standing by overseeing statutory filings and corporate governance obligations.
• Manage entity incorporations, restructurings, dissolutions and ongoing corporate maintenance, across multiple jurisdictions
• Coordinate board, committee and shareholder meetings, including agendas, resolutions, minutes and governance documentation.
• Maintain statutory registers, constitutional documents, delegated authority records and corporate databases.
• Coordinate director and shareholder appointments, authorised signatories, powers of attorney and other corporate approvals.
• Support licensing initiatives, regulatory submissions and corporate transactions requiring governance approvals.
• Manage external corporate secretarial providers, registered agents and relevant government authorities.
• Develop and continuously improve governance frameworks, SOPs, templates and corporate secretarial processes to support operational scalability.

Requirements

• At least 5 years of corporate secretarial or corporate governance experience within a multinational organisation, financial institution or professional services firm. Outstanding candidates with less experience are encouraged to apply if they have the hunger to learn, a bias for action, and the ability to operate with pace, ownership and minimal supervision.
• Bachelor's degree in Law, Business Administration or a related discipline.
• Professional qualification such as CGI (formerly ICSA) or equivalent is advantageous.
• Strong knowledge of corporate governance principles and statutory compliance across multiple jurisdictions.
• Experience supporting board and shareholder governance within a complex international organisation.
• Excellent written communication, drafting and stakeholder management skills.
• Strong organisational skills with meticulous attention to detail, particularly in maintaining corporate records, preparing certified true copy (CTC) documents, supporting audits, and ensuring governance documentation is accurate, complete and up to date

Profile

• Thrives in a fast‑paced, high‑growth environment where priorities evolve quickly.
• Demonstrates a strong sense of ownership, urgency and accountability.
• Hands‑on, execution‑oriented and able to balance speed with strong governance standards.
• Proactive, resourceful and comfortable working independently with minimal supervision.
• Embraces technology and practical AI tools to improve governance processes, documentation and operational efficiency.