Corporate Secretary

Confidential Jobs; Singapore; On-site; SGD 120,000 - 210,000; Full time

Job summary

Confidential Jobs is seeking an experienced Corporate Secretary to manage the group’s governance and secretarial function across its global entities. This hands-on role ensures statutory compliance, supports board governance, maintains corporate records and enables cross-border actions.

The ideal candidate has 5+ years in corporate secretarial or governance, a law/business degree, and ICSA/CGI qualifications are advantageous.

Qualifications

• 5+ years of corporate secretarial or corporate governance experience in a multinational, financial institution or professional services firm.
• Strong knowledge of governance principles and statutory compliance across multiple jurisdictions.
• Excellent written communication, drafting and stakeholder management skills.
• Meticulous in maintaining corporate records, preparing CT Cs and governing documentation.

Responsibilities

• Perform the corporate secretarial role across the Company's global legal entities.
• Ensure entities remain in good standing by overseeing statutory filings and governance obligations.
• Manage entity incorporations, restructurings, dissolutions and ongoing corporate maintenance across jurisdictions.
• Coordinate board, committee and shareholder meetings, including agendas, resolutions, minutes and governance documentation.
• Maintain statutory registers, constitutional documents, delegated authority records and corporate databases.
• Coordinate director and shareholder appointments, authorised signatories, powers of attorney and other approvals.
• Support licensing initiatives, regulatory submissions and corporate transactions requiring governance approvals.
• Manage external corporate secretarial providers, registered agents and government authorities.
• Develop and improve governance frameworks, SOPs, templates and processes to support scalability.

Skills

Corporate governance

Secretarial

Stakeholder management

Regulatory awareness

Education

Bachelor's degree in Law, Business Administration or related

ICSA/CGI professional qualification

Job description

A global fintech is seeking an experienced Corporate Secretary to exercise the Group's corporate governance and corporate secretarial function across its global entities. This is a hands-on role responsible for ensuring statutory compliance, supporting board governance, maintaining corporate records, and enabling corporate actions across multiple jurisdictions. The role will partner closely with Legal, Compliance, Finance, Tax, HR and external service providers to build scalable governance processes that support the Company's continued global growth.

Responsibilities

• Perform the corporate secretarial role across the Company's global legal entities.
• Ensure all entities remain in good standing by overseeing statutory filings and corporate governance obligations.
• Manage entity incorporations, restructurings, dissolutions and ongoing corporate maintenance, across multiple jurisdictions
• Coordinate board, committee and shareholder meetings, including agendas, resolutions, minutes and governance documentation.
• Maintain statutory registers, constitutional documents, delegated authority records and corporate databases.
• Coordinate director and shareholder appointments, authorised signatories, powers of attorney and other corporate approvals.
• Support licensing initiatives, regulatory submissions and corporate transactions requiring governance approvals.
• Manage external corporate secretarial providers, registered agents and relevant government authorities.
• Develop and continuously improve governance frameworks, SOPs, templates and corporate secretarial processes to support operational scalability.

Requirements

• At least 5 years of corporate secretarial or corporate governance experience within a multinational organisation, financial institution or professional services firm. Outstanding candidates with less experience are encouraged to apply if they have the hunger to learn, a bias for action, and the ability to operate with pace, ownership and minimal supervision.
• Bachelor's degree in Law, Business Administration or a related discipline.
• Professional qualification such as CGI (formerly ICSA) or equivalent is advantageous.
• Strong knowledge of corporate governance principles and statutory compliance across multiple jurisdictions.
• Experience supporting board and shareholder governance within a complex international organisation.
• Excellent written communication, drafting and stakeholder management skills.
• Strong organisational skills with meticulous attention to detail, particularly in maintaining corporate records, preparing certified true copy (CTC) documents, supporting audits, and ensuring governance documentation is accurate, complete and up to date

Profile

• Thrives in a fast-paced, high-growth environment where priorities evolve quickly.
• Demonstrates a strong sense of ownership, urgency and accountability.
• Hands-on, execution-oriented and able to balance speed with strong governance standards.
• Proactive, resourceful and comfortable working independently with minimal supervision.
• Embraces technology and practical AI tools to improve governance processes, documentation and operational efficiency.
• Interest in digital assets, fintech or financial services is preferred.