Senior/ Associate Executive (Neurology @ TTSH Campus)

NATIONAL NEUROSCIENCE INSTITUTE OF SINGAPORE PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

The National Neuroscience Institute of Singapore Pte Ltd is seeking a proactive Senior/Associate Executive to provide comprehensive administrative support to the department and ensure smooth day-to-day operations. The role involves coordinating meetings, managing records, and handling staff rosters and onboarding processes.

You will liaise with Residents, Medical Officers, and Clinical Fellows, prepare KPI reports, and work with internal/external stakeholders to resolve issues promptly.

Qualifications

• Diploma in Business Administration, Healthcare Administration, or related discipline with at least 2 years’ relevant admin experience.
• Strong organisational, coordination, and multitasking skills.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Able to work independently while managing multiple priorities.
• Meticulous, resourceful, and service-oriented with strong attention to detail.

Responsibilities

• Coordinate departmental meetings, including scheduling, preparation of agendas, and recording of meeting minutes.
• Manage departmental correspondence, filing systems, and records.
• Submit departmental KPI reports to relevant departments.
• Consolidate attendance records for meetings, tutorials, and ward rounds.
• Maintain departmental documentation and databases.
• Plan and coordinate departmental rosters for staff postings at external hospitals.
• Oversee procurement and inventory management of office supplies and equipment.
• Coordinate staff onboarding and offboarding processes, including system access requests and IT provisioning.

Skills

Organisation

Multitasking

Communication

MS Office

Independence

Education

Diploma in Business Administration or Healthcare Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

We are seekinga proactive, organised, and detail-oriented Senior / Associate Executive toprovide administrative support to the department and ensure smooth day-to-day operations.

Key Responsibilities

• Coordinate departmental meetings, including scheduling, preparation of agendas, and recording of meeting minutes.
• Manage departmental correspondence, filing systems, and records, including:
• Submission of departmental KPI reports to relevant departments.
• Consolidation of attendance records for meetings, tutorials, and ward rounds.
• Maintenance of departmental documentation and databases.
• Plan and coordinate departmental rosters for staff postings at external hospitals.
• Oversee the procurement and inventory management of office supplies and equipment.
• Coordinate staff onboarding and offboarding processes, including:
• System access requests.
• Laptop and IT equipment provisioning and return.
• Liaison with relevant support departments.
• Serve as the department's representative on institutional committees, such as Workplace Safety and Health (WSH).
• Act as the primary liaison for matters relating to Residents, Medical Officers, and Clinical Fellows, providing administrative coordination and support.
• Collaborate with internal and external stakeholders to ensure efficient departmental operations and timely resolution of administrative matters.
• Undertake other administrative duties and projects as assigned by the department.

Requirements

• Diploma in Business Administration, Healthcare Administration, or a related discipline with at least 2 years’ of relevant administrative experience preferably in healthcare sector.
• Strong organisational, coordination, and multitasking skills.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Able to work independently while managing multiple priorities
• Meticulous, resourceful, and service-oriented with strong attention to detail.