Senior/ Associate Executive (Neurology @ TTSH Campus)

National Neuroscience Institute; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

National Neuroscience Institute is seeking a proactive, organised Senior/Associate Executive to provide administrative support to the department and ensure smooth day-to-day operations in Singapore.

The role covers meeting coordination, document control, staff onboarding/offboarding, asset and inventory management, KPI reporting, and liaison with internal teams and external partners to maintain efficient departmental workflows.

Qualifications

• Diploma in Business Administration, Healthcare Administration, or related discipline with at least 2 years’ administrative experience.
• Strong organisational, coordination, and multitasking skills.
• Excellent interpersonal and communication abilities.

Responsibilities

• Coordinate departmental meetings, including scheduling and preparing agendas and minutes.
• Manage departmental correspondence, filing systems, and records.
• Plan and coordinate staff rosters and onboarding/offboarding processes.
• Oversee procurement and inventory management of office supplies and equipment.
• Act as liaison with internal and external stakeholders to ensure smooth operations.
• Support KPI reporting and maintenance of departmental documentation.

Skills

Meeting coordination

Document management

Multitasking

Interpersonal communication

Microsoft Office

Education

Diploma in Business Administration or Healthcare Administration

Tools

Microsoft Office

Job description

We are seekinga proactive, organised, and detail-oriented Senior / Associate Executive toprovide administrative support to the department and ensure smooth day-to-day operations.

Key Responsibilities

• Coordinate departmental meetings, including scheduling, preparation of agendas, and recording of meeting minutes.
• Manage departmental correspondence, filing systems, and records, including:
• Submission of departmental KPI reports to relevant departments.
• Consolidation of attendance records for meetings, tutorials, and ward rounds.
• Maintenance of departmental documentation and databases.
• Plan and coordinate departmental rosters for staff postings at external hospitals.
• Oversee the procurement and inventory management of office supplies and equipment.
• Coordinate staff onboarding and offboarding processes, including:
• System access requests.
• Laptop and IT equipment provisioning and return.
• Liaison with relevant support departments.
• Serve as the department's representative on institutional committees, such as Workplace Safety and Health (WSH).
• Act as the primary liaison for matters relating to Residents, Medical Officers, and Clinical Fellows, providing administrative coordination and support.
• Collaborate with internal and external stakeholders to ensure efficient departmental operations and timely resolution of administrative matters.
• Undertake other administrative duties and projects as assigned by the department.

Requirements

• Diploma in Business Administration, Healthcare Administration, or a related discipline with at least 2 years’ of relevant administrative experience preferably in healthcare sector.
• Strong organisational, coordination, and multitasking skills.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Able to work independently while managing multiple priorities
• Meticulous, resourceful, and service-oriented with strong attention to detail.