Senior / Associate Executive, AH&P Education Admin (Admin Support)

Changi General Hospital; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Changi General Hospital is seeking a meticulous Senior/Associate Executive to provide administrative and operational support for Allied Health & Pharmacy Education programmes in Singapore. You will assist with student placements, continuing professional education activities, and funding administration, ensuring accurate data across multiple systems.

The role requires strong attention to detail, data management capabilities, and the ability to collaborate with schools, MOH, SingHealth and

Qualifications

• Diploma holder with at least 4 years of relevant administrative experience.
• Experience in healthcare education, training administration, or data management is preferred.
• Strong organisational and coordination abilities with multiple priorities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Excel and data analysis.
• Ability to validate, reconcile and report data accurately.

Responsibilities

• Coordinate and administer AH&P education programmes, events and student placements.
• Manage registrations, documentation, billing, claims and funding admin.
• Maintain databases for placements, attendance, feedback and funding data.
• Perform data reconciliation and ensure accuracy of records.
• Generate statistical, financial, and training reports for management.
• Monitor placement hours, attendance and programme outcomes.
• Support audits and accreditation through compliance with SOPs.
• Liaise with schools, MOH, SingHealth, CGH Finance and stakeholders.
• Provide admin support for education initiatives and CPE activities.
• Assist process improvements to enhance data integrity and reporting efficiency.

Skills

Organisational skills

Coordination skills

Communication skills

Data validation

Analytical thinking

Stakeholder liaison

Attention to detail

Education

Diploma in healthcare administration / related field

Tools

Microsoft Excel

PivotTables

VLOOKUP

SUMIFS

Data management software

Job description

We are seeking a meticulous, organised and proactive Senior / Associate Executive to provide administrative and operational support for Allied Health & Pharmacy (AH&P) Education programmes. The incumbent will support student placements, continuing professional education activities, data management, financial and funding-related administration, reporting functions, and stakeholder engagement within the Education Development team.

The role requires a strong attention to detail and the ability to manage large datasets, reconcile information across multiple sources, and ensure the accuracy of education, placement and funding records. The incumbent will work closely with schools, MOH, SingHealth, CGH Finance and internal stakeholders to support the delivery of AH&P education initiatives and reporting requirements.

Responsibilities:

• Coordinate and administer AH&P education programmes, events, and student clinical placements

• Manage programme registrations, documentation, billing, claims, and funding-related administration

• Maintain accurate databases and records for student placements, programme attendance, participant feedback, and funding information

• Perform data reconciliation and ensure the accuracy and completeness of placement, training and financial records

• Generate statistical, financial, utilisation, and training reports for management and operational needs

• Monitor and track placement hours, attendance records, programme outcomes, and funding-related data

• Support audit and accreditation requirements through compliance with policies and standard operating procedures

• Liaise with internal and external stakeholders to ensure the smooth delivery of education and training programmes

• Provide administrative and operational support for departmental initiatives and continuing professional education (CPE) activities

• Support process improvement initiatives to enhance data integrity, reporting accuracy, and operational efficiency

Requirements:

• Diploma holder with at least 4 years of relevant administrative experience, preferably in healthcare education, training administration, finance administration, accounting, operations support, or data management

• Strong organisational and coordination skills with the ability to manage multiple priorities and deadlines

• Strong communication and interpersonal skills

• Proficient in Microsoft Office applications, particularly Microsoft Excel

• Able to work with large datasets and perform data validation, reconciliation, analysis, and report preparation

• Knowledge of Excel functions such as PivotTables, VLOOKUP, SUMIFS, and data validation will be an advantage

• Strong numerical ability and a high level of accuracy and attention to detail, especially when handling placement statistics, financial information, and funding-related data

• Able to work effectively with diverse stakeholders in a fast-paced environment.

• Positive team player with a collaborative mindset and a proactive approach to problem-solving