Senior/ Associate Executive

National University Polyclinics; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

National University Polyclinics seeks an organised administrator to support community-oriented clinical operations and business partnerships. You will assist in developing integrated care models, support data-driven decision making, and help drive quality improvement initiatives across the Community team.

The role involves project support, event coordination, and daily office operations, with opportunities to work on efficiency initiatives and patient experience improvements.

Qualifications

• Diploma or equivalent qualification in any discipline.
• Diploma and above in healthcare administration, business administration, or related field is an advantage.
• Minimum 2 years in large organisations, especially in administration, innovation projects or healthcare operations.
• Good proficiency in spoken and written English.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Prior experience using EPIC and SAP is advantageous.

Responsibilities

• Administrative support for departments' work in development of integrated care models focusing on transitional, pre- and post-hospital workflows.
• Support data operations to support clinical operations and decision-making.
• Assist quality improvement and innovations for the Community team.

Skills

Teamwork

Communication

Independent work

Time management

Education

Diploma or equivalent

Healthcare administration diploma

Tools

EPIC

SAP

Excel

Power BI

Tableau

SQL

Microsoft Office

Job description

Job Responsibilities

You will be responsible for the following:

Support Community-oriented Clinical Operations and Business Partnership:

• Administrative support of departments' work in development of integrated care models with a focus on transitional, pre-, and post-hospital workflows, to improve patient outcomes
• Support data operations to support clinical operations and decision-making
• Administrative support of quality improvement and innovations to improve effectiveness and efficiency of the Community team

Project Support

• Operationalise projects that enhance care integration with partners in the community.
• Provide operational and administrative support to AH teams giving home- and community-centric care.
• Admin support for quality improvement, process improvement projects, adopting methodologies and principles such as Agile, GROSS and GROW.
• Conduct selected programmes in the community, including mobility exercise programmes and health education programmes.
• Support and run occasional community-oriented events.
• Support the engagement and collaboration with healthcare partners in the community.

Support Programme Evaluation and Improvement

• Perform data collection through administering surveys and data collation for department programmes, where needed.
• Organise and manage data to support department work and evaluation.

Support the daily scheduling, charging and billing operations of the Community team, which may include:

• Service counselling via phone calls to patients/caregivers suitable for enrolment to AH Transitional Care (AH TC) and relevant programmes, and enrol them.
• Documenting service counselling proceedings and outcomes
• C apturing of service charges and bill generation and amendment for AH Transitional Care
• Managing the reports required for audit purposes
• Ensure efficient service delivery and positive patient experience
• Providing operational coverage as needed

Support the daily operations of the office, and support the supervisor in related matters, including:

• Perform secretariat work for meetings and projects
• Supported related office administrative matters including budget, finance, procurement and inventory management
• Support the maintaining records, legal contracts and department data
• Other relevant work as assigned by the supervisor

Requirements

• Diploma or equivalent qualification in any discipline
• Diploma and above in relevant healthcare administration, business administration, or related field is an advantage.
• Minimum 2 years of experience working in large organisations, particularly in administration, innovation projects or healthcare operations.
• Good proficiency in spoken and written English.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)
• Prior experience in using EPIC and SAP will be an advantage
• Understands the importance of teamwork and communication with team members
• Able to work in a fast-paced environment
• Able to work independently
• Ability to work weekends or outside office hours on the occasion is required.
• Ability to work off-site in the community on the occasion is required.

Possession of these skills and knowledge would be an advantage:

• Experience working in a hospital or community care setting
• Knowledge of healthcare systems and processes
• Familiarity and experience working with primary care, community health, and long-term care sectors
• Knowledge of healthcare regulations and policies
• Experience with project management methodologies (e.g. Agile)
• Proficiency in data analysis and reporting tools (e.g. Excel, SQL, Power BI, Tableau)
• Knowledge of healthcare IT systems and electronic health records
• Knowledge and experience of healthcare quality improvement methodologies (e.g. Lean)

*Only Singapore Citizens and Singapore Permanent Residents may apply.